Admin Manager - District Nursing and Community Therapy

Oxford Health NHS Foundation Trust; Chipping Norton; On-site; GBP 32,000 - 52,000; Full time

Benefits offered by this job

27 days annual leave

NHS Discount

Pension scheme

Lease car scheme

Employee Assistance Programme

Mental Health First Aiders

Staff accommodation

Job summary

Oxford Health NHS Foundation Trust is seeking an Administrative Manager to lead district nursing and community therapy admin across Oxfordshire. The role focuses on efficient operation, staff supervision, and collaboration with Operational Managers to modernise administrative processes.

The post requires driving and the ability to manage services delivered at community bases, hospitals, clinics, and patients' homes, with emphasis on patient-centred admin and data quality.

Qualifications

• Experience leading administrative teams in health/social care.
• Full driving licence held and access to a vehicle.
• Experience using EMIS or similar patient administration systems.
• Strong written and verbal communication with stakeholders.

Responsibilities

• Oversee administrative staff across the locality to ensure high-quality, efficient services.
• Support development and modernisation of administrative processes with Operational Managers and Admin Leads.
• Provide comprehensive admin support to District Nursing and Community Therapy teams.
• Maintain documentation and data quality; ensure timely reporting to line managers.

Skills

Leadership

Administration management

Team supervision

Coordination

Communication

Education

Relevant degree or equivalent

Tools

EMIS

MS Office

Job description

Are you looking to step up into a leadership role? Or do you want a change of pace in your admin work?

We are currently seeking a Administrative Manager to join our team.

In this role, you will provide essential administrative support to the District Nursing and Community Therapy teams in the North and North East of Oxfordshire.

Your main focus will be ensuring the service runs efficiently and is well-organised, while also collaborating with Operational Managers and Admin Leads to support the development and modernisation of clinical services and administrative processes.

This is an excellent chance to contribute to the smooth delivery of healthcare services in the locality. Our services are delivered at community bases, hospitals, clinics and people’s homes, delivering care as close to home as possible.

Applicants must have a full valid driving licence and have access to a vehicle for work. Adjustments can be considered in line with the Equality Act 2010 where required.

• Play a key part in supporting the safe and effective management of the District Nursing and Community Therapy teams in Oxfordshire.
• Oversee and supervise all administrative staff within the locality, ensuring the delivery of a high-quality, efficient administrative service to the team.
• Contribute to the ongoing development of the service, working closely with Operational Managers, Team Leads, and Admin Leads to drive improvements and support the development of the services.
• Lead in the provision of efficient, effective, and flexible comprehensive administrative support to Locality Teams.
• Suggest and make recommendations for improvement to existing administration procedures.
• Responsible for the day-to-day management of the Admin Leads, the organisation of effective clinical management systems, patient-centred practices, health and safety procedures and administrative processes.
• Ensure that appropriate documentation is maintained on EMIS as recorded by the administration teams. To ensure data relevant to this role is collected, recorded, and audited in a timely manner and reported to the Team Leads and Operational Managers as appropriate.
• Responsible for the training and ongoing management of all administrative staff to undertake this work.

Oxford Health is a great place to work and to be able to showcase the best of yourself when making an application.

As a Trust we provide physical, mental health and social care for people of all ages across Oxfordshire, Buckinghamshire, Swindon, Wiltshire, Bath and Northeast Somerset. Our services are delivered at community bases, hospitals, clinics and people’s homes, delivering care as close to home as possible.

Our vision is that no matter who you are or where you are, you will tell us that you receive: “Outstanding care delivered by an outstanding team”

Our values are: “Caring, safe and excellent”

At Oxford Health we offer a wide range of benefits designed to support your career and wellbeing. These include:

• Excellent opportunities for career progression
• Individual and Trust wide learning and development
• 27 days annual leave, plus bank holidays, rising to 33 days with continuous service
• NHS Discount
• Pension scheme
• Lease car scheme
• Employee Assistance Programme
• Mental Health First Aiders
• Staff accommodation (waiting lists may apply)
• Staff networking and support groups

For further details / informal visits contact: Name: Craig Barnard Job title: Operational Support Manager Email address: [e-mail] Telephone number: 07721 163890

At Oxford Health NHS Foundation Trust we want to employ people not just with experience, but with the aptitude and motivation to succeed and whose values resonate with our own.