Admin - Charge TBC

Pertemps Southampton; Lepe; On-site; GBP 18,000 - 20,000; Full time

Job summary

Pertemps Southampton is seeking an experienced Administrator to join a busy warehouse and administration team in Fawley, Southampton. The role is predominantly office-based with some warehouse duties and involves providing administrative support to the team and day-to-day operations.

You will report to the Co-Ordinator and work to ensure smooth running of the operation, applying strong IT skills and attention to detail.

Qualifications

• Strong administrative, analytical and communication skills.
• Proficient IT skills with Microsoft Office (Excel/Outlook).
• Familiarity with SAP; training provided where required.

Responsibilities

• Work within site safety management systems and procedures.
• Handle daily enquiries via shared mailbox and process daily orders.
• Maintain MSDS files and update relevant teams on new or amended info.
• Raise and manage Non-Conformances, update spreadsheets, investigate stock discrepancies.
• Update warehouse and system checks, handle Receipts Non-Conformances.
• Raise PMI requests and collate documents for scanning/upload to SAP.
• Provide general administrative and warehouse support as required.
• Respond to ad-hoc requests from management.

Skills

Administrative skills

Analytical skills

Communication skills

Microsoft Excel

Microsoft Outlook

SAP familiarity

Tools

SAP

Microsoft Excel

Microsoft Outlook

Job description

Administrator

Salary: £13.10 - £14.83 per hour

Working Days: Monday to Friday

Working Hours: 07:30am - 04:15pm Monday to Thursday, 07:30am - 03:00pm Friday

Location: Fawley, Southampton

Pay Rate:

Forklift Licence / Experience:

£13.49 per hour if you have forklift experience.

Administration Only:

£13.10 per hour.

Role Overview

We're currently recruiting for an experienced Administrator to join a busy warehouse and administration team in Fawley.

This is a predominantly office-based role, with some warehouse-based duties, providing administrative and operational support to the team. The successful candidate will report directly to the Co-Ordinator and will play an important role in supporting the day-to-day running of the operation.

The role would suit someone with strong administrative, analytical and communication skills, who is confident using IT systems and can work independently while also contributing effectively as part of a team.

Key Responsibilities

• Working within site safety management systems and company safety procedures
• Taking responsibility for your own Health & Safety and the safety of those around you
• Managing daily enquiries received via the shared mailbox
• Managing daily orders through the online app system
• Maintaining MSDS files and informing the relevant team of any new or amended MSDS information
• Producing Open Bin Pick Lists
• Raising and managing Non-Conformances, including updating spreadsheets and investigating stock discrepancies
• Managing Receipts Non-Conformances, including updating spreadsheets and completing warehouse and system checks
• Raising PMI requests
• Completing the daily collation of documents for scanning and uploading to SAP
• Responding to ad-hoc requests from management
• Providing general administrative and warehouse support to the team as required

Candidate Requirements

• Good administrative, analytical and communication skills
• Good level of IT skills and confidence using Microsoft Office, particularly Excel and Outlook
• Familiarity with SAP would be advantageous, although training will be provided where required
• Ability to prioritise and manage your own workload effectively
• Strong problem-solving skills
• Ability to work independently as well as part of a team
• Ability to take initiative while recognising when to seek guidance or assistance
• Strong attention to detail and accuracy
• Good organisational skillsPrevious warehouse, logistics or administration experience would be advantageous
• Forklift experience/licence is required for the higher hourly rate

Health & Safety Responsibilities

Health and safety is a key part of this position. The successful candidate will be expected to take responsibility for their own safety and the safety of those around them, while working within the site's safety management systems and procedures.

Why Join?

This is an excellent opportunity to join an established operation in a varied Administrator position, combining office-based administration with warehouse support.

The role offers Monday to Friday working hours, the opportunity to develop your administration and warehouse experience, and training on systems including SAP where required.

Interested?

If you have strong administration and IT skills, excellent attention to detail and the ability to work independently as part of a team, we'd be keen to hear from you.