Admin Assistant

Sheffield-Teaching-Hospitals-Nhs-Foundation-Trust; Sheffield; On-site; GBP 26,000 - 27,000; Full time

Job summary

Sheffield Teaching Hospitals NHS Foundation Trust is seeking an Admin Assistant for the Sunshine Day Nursery and Sunshine Holiday Club. The role focuses on nursery administration, financial processes, and database management to support employees’ childcare needs.

Responsibilities include handling attendance, invoices, payments, and HR data while maintaining accurate records and ensuring compliant administration. NHS Band 3 level responsibilities apply.

Qualifications

• GCSE maths and English at Level 2 (or equivalent).
• Significant administration experience in a customer service environment.
• Experience developing and maintaining admin procedures and systems.
• Experience processing high-volume financial data and liaising with third parties.
• Experience in a childcare setting.
• Experience using Parenta Software or similar.

Responsibilities

• Support nursery manager/deputy in the business administration of the nursery.
• Carry out general office duties including financial processes and database management.
• Organise financial and HR information, maintain database, attendance, invoices, and payments.

Skills

Attention to detail

Customer service

Numerical skills

Analytical skills

IT skills (Word & Excel)

Organisation

Database extraction

Education

Level 2 literacy and numeracy (GCSE C/4 in maths and English)

Tools

Parenta Software system

Job description

Employer Sheffield Teaching Hospitals NHS Foundation Trust Employer type NHS Site Northern General Hospital Town Sheffield Salary £25,760 - £27,476 pa/pro rata for part time staff Salary period Yearly Closing 11/10/2026 23:59 Interview date 20/10/2026

Admin Assistant

NHS AfC: Band 3

We are committed to helping our staff balance their work and home lives and ensure they feel supported, valued and appreciated so whilst you care for our patients and clients, we’ll take care of you. We offer many different ways of helping staff including career development opportunities, flexible working, good annual leave and pension schemes , health and wellbeing packages and financial support systems. Joining the Trust also allows you access to a number of saving options via our salary sacrifice schemes and a wide range of discount opportunities with retailers and service providers.

Job overview

The Sunshine Day Nursery and the Sunshine Holiday Club provide a high quality childcare service predominantly for employees of the Sheffield Teaching Hospitals NHS Trust and other NHS Organisations.

This assists the Trust in meeting Equal Opportunities and flexible working objectives by caring for employee’s children in a safe, stimulating and interesting environment.

Main duties of the job

You will be key to supporting the nursery manager/deputy manager in the business administration of the nursery. The main focus of the role is on general office duties including financial processes and managing the nursery electronic database system.

Daily responsibility for organising financial and HR information, including maintaining nursery electronic database systems, recording children’s attendance, generating invoices and recording payments.

Working for our organisation

You will be working for an organisation which values and respects all of its staff and the community it serves. The Trust is a leader in the NHS and research sectors and provides excellent benefits for its employees. This includes commitments to professional development but also many policies to support employees in balancing their personal and professional lives.

Detailed job description and main responsibilities

Please view the attached Job Description and Person Specification documents for full details regarding this post.

Person specification

Qualifications

• bility to demonstrate literacy and numeracy skills to Level 2 as evidenced by: GCSE level C/4 or above in maths and english or equivalent experience

Experience

• Significant experience of administration in within a customer service environment.
• Experience of developing and maintaining admin procedures and systems.
• Experience of processing high volume financial data, To include ; identification of irregularities and liaison with third parties to address and resolve issues.
• Experience within a childcare setting
• Experience of the Parenta Software system or similar.

Skills

• High level of attention to detail.
• Highly developed customer service skills
• Excellent Numerical and analytical skills
• Developed IT skills. Word and Excel.
• High degree of organisation
• Ability to use a database to extract information

Please note that in order to comply with the UK Government’s rules on Skilled Worker sponsorship, any applicants who do not meet the eligibility requirements or concessions on salary thresholds under the Skilled Worker visa will not be eligible to receive sponsorship from the Trust. Further details on these concessions, and who qualifies for them, can be found here .

If you are offered employment at Sheffield Teaching Hospitals your information will be transferred from the Trac recruitment system into the national NHS Electronic Staff Records system. In addition, in submitting an application form, you authorise our Trust to confirm any previous NHS service details via the ESR IAT process should you be appointed.

Please note, all communication regarding your application will be made via email sent via the Trac recruitment system,

Employer certification / accreditation badges

This post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service.