Admin Assistant

The Cambian Group; Scotland; On-site; GBP 12,000 - 16,000; Part time

Job summary

A leading organization in children's services is seeking a part-time administrative professional to support the management of a residential home. The role focuses on ensuring efficient operations through tasks such as maintaining filing systems and providing key administrative support. Ideal candidates would possess excellent attention to detail and a commitment to safeguarding young people.

Benefits

25 days annual leave plus bank holidays

Mileage allowance for site visits

Free parking

Dental and optical health plan after 2 years

Qualifications

• Experience in administrative support in an office setting.
• Ability to work under pressure with multiple deadlines.
• Confidentiality when handling sensitive information.

Responsibilities

• Manage daily administration tasks for the home and region.
• Prepare meeting agendas and take meeting minutes.
• Maintain physical and digital filing systems.

Skills

Attention to detail

Time management

Multitasking

Organisational skills

Discretion

Tools

Microsoft Office

QuickBooks

Job description

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Working with-in a Residential Children’s home

Hours: Part-time 20 hours (between the hours of 9-5)

We are embarking on a significant period of growth in line with our ambitious plans and at the absolute core of our business, is our commitment to supporting our amazing children and young people with their own needs, desires and dreams to reach their personal best.

To do this, we need to attract and retain fantastic team members who are fully committed to Cambian’s goals, who understand the challenges and rewards of working with our young people and who know that every day they will achieve things that really matter.

You will be responsible for supporting the Home Manager and Regional Manager, managing the daily administration tasks for the home and region to run smoothly and effectively.

You will need a real eye for detail and quality – understanding that our absolute commitment to the Safeguarding of our children and young people is our top priority.

Administrative Responsibilities:

• Provide administration support to ensure efficient office operations
• Maintain physical and digital filing systems
• Drafts and edit letters, reports and other documents
• Input and update information in data bases and spreadsheets
• Prepares meetings agendas and takes meeting minutes
• Use word processing and presentation software to create and edit documents
• Operates and maintains office equipment, including printers, copiers and fax machines
• Works with sensitive information with discretion to maintain confidentiality
• Ensures that deadlines are met and adapts to changing priorities
• Familiarity with standard office platforms such as Microsoft Office and Quick Books.
• Data management and data entry skills
• Ability to maintain and improve filing systems
• Time management, multitasking and flexibility
• Organisation skills, attention to detail
• Ability to work under pressure and navigate multiple deadlines
• Ability to working well independently and in collaboration with others
• 25 days annual leave plus bank holidays (Holiday increase after 2 years of service)
• Mileage allowance paid for required site visits & events
• Free parking
• Dental and optical simply health plan (after 2 years of service)

Successful candidates will have to meet the person specification in order to be offered this post.

Cambian is committed to Safeguarding and protecting the young people and service users within our care, we expect all staff to share this commitment. All candidates will be subject to an enhanced DBS check and reference checks.

Cambian is an equal opportunities employer.