Administration Support Assistant

NHS Scotland; Dunoon; On-site; GBP 9,000 - 15,000; Part time

Job summary

NHS Scotland seeks a part-time Administration Support Assistant for the Vaccination and Community Treatment and Care Centre in Cowal. This 6-month fixed term role requires strong communication, organizational skills, and prior administrative experience, preferably in a hospital environment. The ideal candidate will be self-motivated and able to work independently or within a team.

Qualifications

• Excellent keyboard, organisation, and communication skills required.
• Previous administrative experience and knowledge of GDPR needed.
• Ability to work as a team member with minimal supervision.

Responsibilities

• Provide administrative support to the Vaccination and Community Treatment and Care Centre.
• Prioritise workload and exercise initiative.
• Maintain confidentiality and safe handling of information.

Skills

Keyboard Skills

Organisation Skills

Communication Skills

Tools

Microsoft Office

Job description

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Client:

NHS Scotland

Location:

Job Category:

Other

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EU work permit required:

Yes

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Job Reference:

03d456ae5ab3

Job Views:

11

Posted:

17.06.2025

Expiry Date:

01.08.2025

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Job Description:

NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.

We are recruiting to the Vaccination and Community Treatment and Care Centre in Cowal and are looking for an Administration Support Assistant to join the team.

You should be a self-motivated person with the ability to prioritise workload, exercise initiative, and be flexible. You should also possess excellent keyboard, organisation, and communication skills, as well as a good working knowledge of Microsoft Office. Knowledge and experience of a hospital environment would be advantageous, as would knowledge of NHS systems and processes; however, training will be provided.

Previous administrative experience and knowledge of confidentiality and safe handling of information/GDPR is required. You should have the ability to work as a member of a team and on your own initiative, with minimal supervision.

A good telephone manner and experience with the public are essential. A high level of concentration and accuracy is required.

This is a part-time post of 22.2 hours per week, to be worked in accordance with service requirements. This post is fixed term for a period of 6 months.

Please quote Jobtrain reference 217280 on all correspondence

This role does not meet the eligibility criteria for a Skilled Worker visa or a Health and Care Worker visa. NHS Highland is unable to provide candidates with a Certificate of Sponsorship (CoS).

ADDITIONAL INFORMATION FOR CANDIDATES

• You should apply for this post by completing the application process on Jobtrain.
• DO NOT upload a CV as this will not be used for shortlisting purposes.
• Posts close at midnight on the indicated date.
• For help to complete an application on Jobtrain, please follow this link: https://www.careers.nhs.scot/how-to-apply/application-process/
• To view our accessibility statement, please follow this link: https://www.eess.nhs.scot/jobtrain-accessibility-statement/
• Please ensure you enter your email address accurately, as our correspondence method is by email.
• Check your email regularly (including junk folders) and your Jobtrain account for updates.
• For system support, contact Jobtrain Candidate Support Hub at https://jobseekersupport.jobtrain.co.uk/support/home.
• Once submitted, you will be unable to make amendments to your application form.
• Some vacancies are for internal candidates only. If employed by NHS Highland, update your Jobtrain profile accordingly.

NHS Highland is geographically the largest of the 14 regional boards of NHS Scotland, covering an area of 12,500 square miles across Highland and Argyll & Bute.

We strive to foster a positive environment, supported by our NHS and Social Care values.