Admin Assistant

Rock Recruitment; Essex; On-site; GBP 18,000 - 24,000; Full time

Job summary

Rock Recruitment is seeking an Admin Assistant in Loughton, Essex (IG10 2FA). The role requires organised, self-motivated individuals with strong communication and attention to detail to support staff and management and to keep day-to-day operations running smoothly.

You will handle correspondence, prepare documents, schedule meetings, manage emails and calls, arrange travel, maintain office supplies, and assist with events and policy enforcement.

Qualifications

• GCSEs including Maths and English (minimum 5).
• Experience in office administration or related role.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Familiarity with office management software.
• Excellent written and verbal communication skills.
• Strong organisational skills and attention to detail.
• Ability to multitask and prioritise effectively.
• Team player who contributes to a positive office culture.

Responsibilities

• Overseeing day-to-day office functions to ensure smooth operations.
• Providing administrative support to staff and management, including handling correspondence, preparing documents, and scheduling meetings.
• Managing phone calls and emails, directing enquiries to the appropriate personnel.
• Maintaining inventory of office supplies and placing orders.
• Scheduling meetings and coordinating travel arrangements for staff and executives.
• Processing expenses, budgeting, and invoice reconciliation.
• Maintaining physical and digital office files.
• Assisting in events and company functions.
• Supporting development and enforcement of office policies and procedures.
• Performing data entry and preparing regular reports for management.

Skills

Communication skills

Organisational skills

Multitasking

Attention to detail

Team collaboration

Education

GCSEs including Maths and English

Tools

Microsoft Office Suite (Word, Excel, Outlook)

Office management software

Job description

Job Title: Admin Assistant

Location: IG10 2FA, Loughton, Essex

Job Description:

• The ideal candidate will be an organised, self-motivated problem solver with exceptional communication skills and a keen eye for detail
• Overseeing day-to-day office functions to ensure the office runs smoothly and efficiently.
• Providing administrative support to staff and management, including handling correspondence, preparing documents, and scheduling meetings.phone calls, managing emails, and directing enquiries to the appropriate personnel.
• Maintaining inventory of office supplies and placing orders as necessary.
• Scheduling and coordinating meetings, appointments and travel arrangements for staff and executives.
• Processing and managing expenses, including budget tracking and invoice reconciliation.
• Maintaining and organising office files, both physical and digital.
• Supporting the organisation and execution of company events, including staff meetings, team-building activities and other corporate functions.
• Assisting in the development and enforcement of office policies and procedures.Performing data entry tasks and preparing regular reports for management review.

Qualifications & Skills

• Good academic qualifications, minimum 5 GSCEs including Maths and English.

• Previous experience in office administration or a related role.

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).

• Familiarity with office management software.

• Excellent written and verbal communication skills.

• Strong organisational skills.

• Ability to multitask and prioritise work effectively.

• Keen attention to detail.

• Ability to work well with others and contribute to a positive office culture.