Admin Assistant

Yenton Primary School; Birmingham; On-site; GBP 18,000 - 24,000; Full time

Benefits offered by this job

Professional development through MAT

Staff wellbeing and support

Job summary

Yenton Primary School is seeking an Administrative Assistant to join our friendly admin team. You will be the first point of contact for visitors and inquiries, delivering a welcoming experience to pupils, parents and staff.

The role requires a background in administration (ideally in a school) and proficiency with Microsoft Office and school MIS systems. A professional, adaptable approach and safeguarding awareness are essential.

Qualifications

• Experience in an administrative or receptionist role, preferably within a school setting.

Responsibilities

• Act as the first point of contact for parents, visitors, pupils and staff, ensuring a friendly, efficient and professional reception service.

Skills

Administration experience

Communication skills

Organisation

IT proficiency

Education

GCSE English & Maths

Tools

Microsoft Office Suite

Arbor MIS

Google Drive

Microsoft Access

Job description

About This Role

Yenton Primary School is seeking to appoint a warm, highly organised professional to join our vibrant and dedicated admin team as our Administrative Assistant.

All staff at Yenton primary are committed to meeting the needs of all pupils and raising standards. As an Administrative Assistant, you will be supportive of our vision: “High Expectations Achieve Success.”

This is an exciting opportunity for someone with a strong background in administration (ideally with experience in a school environment) to play a key front-facing role in the life of our school. You will be the first point of contact for all visitors, phone calls, and enquiries, helping us deliver an exceptional and welcoming experience to our pupils, parents, staff, and wider school community.

Key Responsibilities

• Act as the first point of contact for parents, visitors, pupils, and staff, ensuring a friendly, efficient and professional reception service;

• Support the smooth running of the school office by providing a wide range of administrative tasks to the Senior Office Manager and Senior Leadership Team, carrying out responsibilities and guidance issued from the Headteacher;

• Manage correspondence including letters, emails, deliveries, and phone calls;

• Maintain and update school records, databases, and filing systems using software such as Google Drive, Microsoft Office, Arbor, Access and Free School Meal Checker;

• Support with the organisation of whole-school events such as open evenings, parent evenings, and parent meetings;

• Monitor visitor access, health and safety procedures, and ensure safeguarding protocols are upheld at all times;

• Liaise with internal and external stakeholders including parents, governors, regulatory bodies, and the School Health Service and

• Assist with GDPR compliance, data management, and support with Subject Access or Freedom of Information requests if required.

What We Are Looking For

• Experience in an administrative or receptionist role, preferably within a school or educational setting;

• Excellent communication and interpersonal skills (both written and verbal);

• A professional and approachable manner;

• Proficiency in Microsoft Office (Word, Excel, Outlook) and confidence using IT systems; knowledge of school MIS systems (e.g. Arbor) is desirable but training will be provided;

• Ability to prioritise workload and remain organised in a busy environment.

• A flexible, adaptable and proactive attitude;

• A strong commitment to safeguarding and promoting the welfare of children and

• GCSE Grade C/4 or above in English and Maths (or equivalent).

What We Offer

• A vibrant school community with positive relationships between staff, pupils, and parents;

• A positive working environment;

• A welcoming, supportive and collaborative team;

• Opportunities for professional development through our Multi-Academy Trust (MAT) and

• A commitment to staff wellbeing and Continuous Professional Development and Learning (CPDL)

Safeguarding Statement

Robin Hood MAT is committed to safeguarding and promoting the welfare of children and young people. We expect all staff, including those within our Central Team, to share this commitment and to maintain a vigilant and safe environment across all any of our academies.

This post is considered "regulated activity" (and involves regular access to our school sites) and is therefore subject to an Enhanced DBS check with a check of the Children’s Barred List. It is an offence to apply for this role if you are barred from engaging in regulated activity.

All shortlisted candidates will be required to complete a self-declaration of their criminal record or information that would make them unsuitable to work with children.

In line with the requirements of Keeping Children Safe in Education (KCSIE), we will conduct an online search on all shortlisted candidates as part of our due diligence process. We will discuss any information flagged during this process with the candidate during the interview stage before making a final recruitment decision.

The successful candidate will be subject to all necessary pre-employment checks, including an enhanced DBS; qualifications; medical fitness; identity and right to work.

Our Safeguarding and Child Protection Policy and Recruitment of Ex-Offenders Policy are available on our website. You are encouraged to read these policies prior to applying to work for us.

This post is covered by Part 7 of the Immigration Act (2016) and therefore the ability to speak fluent and spoken English is an essential requirement for this role.

This post is exempt from the Rehabilitation of Offenders Act 1974 and the amendments to the Exceptions Order 1975, 2013 and 2020.