School Admin Assistant

Allscreens Nationwide Ltd; Greater London; On-site; GBP 22,000 - 28,000; Full time

Benefits offered by this job

Staff wellbeing committee and mental健康

Mentoring and CPD opportunities

Free tea and coffee in staff room

Team spirit and can-do culture

Job summary

Myatt Garden School is seeking a proactive School Admin Assistant to support the Business Support Team in delivering essential administrative functions. You will handle reception tasks, assist with diary management and communications, and help ensure high-quality documentation and school branding.

You will work closely with staff, pupils and parents, providing excellent customer service and safeguarding awareness while using MIS tools to manage records and communications.

Qualifications

• Experience providing administrative support in a busy office environment.
• Proven ability to provide excellent customer service and effective communication, on the phone and in person.
• Experience providing personal assistant support to senior staff.
• Experience managing multiple diaries and coordinating meetings.
• Knowledge of relevant policies, codes of practice and safeguarding legislation.
• Experience of working in a school office and using school MIS (ScholarPack/SIMS/Arbor).
• Knowledge of Data Protection procedures and handling personal data securely.
• Ability to produce documents of high quality and accuracy.
• Ability to relate well to children and adults and work as part of a team.
• Strong organisational and time-management skills with the ability to meet deadlines.
• Demonstrated initiative, proactivity and problem-solving abilities.
• Ability to communicate effectively in writing and verbally with staff, pupils, parents and external agencies.

Responsibilities

• The Business Support Team implements admin functions key to the school's operational success.
• The admin assistant shapes first impressions of the school with prospective parents, pupils and visitors.
• The role supports safeguarding commitments; DBS checks and references will be required for appointment.

Skills

ICT Packages

Administrative support

Customer service

Personal assistant support

Diary management

Policies & procedures knowledge

School office experience

Data protection awareness

Website & social media management

Document production (high quality)

Teamwork

Written & verbal communication

Training needs identification

Time management

Proactivity

Handling difficult situations

Attention to detail

Marketing materials creativity

Equipment operation & troubleshooting

Tools

ScholarPack

SIMS

Arbor

Job description

What skills and experience we're looking for

• Effective use of ICT Packages (e.g. Microsoft Office, Google Workspace etc.)
• Experience of providing administrative support in a busy office
• Use of relevant equipment/resources
• Experience of providing excellent customer service, negotiation and communication skills, both on the telephone and in person
• Experience providing personal assistant support to senior staff
• Experience managing multiple diaries and coordinating meetings
• Knowledge of relevant policies/codes of practice and awareness of relevant legislation
• Experience of working in a school office
• Experience of using school MIS (e.g. ScholarPack, SIMS, Arbor etc.)
• Have knowledge of Data Protection procedures and how to handle personal and sensitive information
• Experience in managing website content and social media for an organisation
• Ability to produce documents of a high quality
• Ability to relate well to children and adults
• Ability to work constructively as part of a team, understanding school roles and responsibilities and your own position within these
• Ability to communicate effectively both verbally and in writing to staff, pupils, parents, carers and external agencies
• Ability to identify own training and development needs and co-operate with means to address these
• Strong organisational and time-management skills, with the ability to prioritise tasks and meet deadlines
• Demonstrate an ability to use own initiative and be proactive
• Deals with difficult situations effectively
• High level of accuracy and attention to detail
• Demonstrate creativity in developing engaging marketing materials that effectively communicate the school brand and captivate target audiences
• Ability to operate and troubleshoot standard office and ICT equipment

What the school offers its staff

• A stable, supportive and dedicated staff team who are passionate about what they do
• Respectful, kind and eager pupils who love learning
• An approachable, flexible and compassionate senior leadership team
• Opportunities to join working groups and have your say in policy making and strategy across the school.
• Excellent CPD opportunities and mentoring
• Staff wellbeing committee and mental health champions
• Free tea and coffee in our regularly stocked staff room
• Team spirit and a ‘can do’ culture

Above all, Myatt Garden is an inclusive school that celebrates and embraces our differences. We invite you to come and be your authentic self at our school and to use your unique experiences to enhance the learning of our pupils.

Further details about the role

The Business Support Team implement the admin functions that are key to the operational success of our school. As a creative school, we are looking for individuals who are innovative, passionate and have the big ideas to maintain and exceed our high standards.

Working at the heart of our school, the school admin assistant will play a vital role in shaping first impressions of our school with prospective parents, pupils, visitors and others.

Commitment to safeguarding

Myatt Garden School is committed to safeguarding and promoting the welfare of children and young people and expects all staff to share this commitment. Any successful appointment will be subject to an enhanced DBS check and suitable references.