Admin & Clerical Assistant

NHS; Stoke-on-Trent; On-site; GBP 20,000 - 25,000; Full time

Job summary

A healthcare organization is seeking a dedicated Admin and Clerical Assistant to join their team in Stoke on Trent. In this role, you'll manage various administrative tasks, support communication, and demonstrate strong IT proficiency. Candidates should possess NVQ 2 in administration and prior administrative experience in a busy office. The successful applicant will be part of a dynamic team committed to providing quality healthcare services while working flexible hours for client needs.

Benefits

Flexible working opportunities

Wellness programs

Qualifications

• Previous administrative experience gained in a busy office environment.
• Ability to organise and prioritise workload.
• Experience of using databases.

Responsibilities

• Provide a varied range of administrative duties.
• Act as a focal point for communication.
• Respond to requests for information and handle telephone queries.

Skills

Good communication skills, verbal and written

Strong IT skills

Self-management skills

Education

NVQ 2 qualification in administration

Tools

Microsoft Outlook

Microsoft Excel

Microsoft Word

Job description

North Staffordshire Combined Healthcare Trust

Admin and Clerical Assistant

The closing date is 29 January 2026

Would you like to become a member of our admin team providing innovative care to our clients as part of an outstanding CQC Organisation?

We are looking to appoint a highly motivated and committed Administrator to join our team at Stoke on Trent Talking Therapies Service.

This is an essential role in the delivery of a quality service to our clients. We are a friendly and well organised team with a forward‑thinking approach.

Candidates should be skilled and experienced in administration and demonstrate keen self‑management skills to enable them to provide a high‑quality, effective and efficient service.

Main duties of the job

The post holder will provide a varied range of administrative duties and act as a focal point for communication. Excellent interpersonal and communication skills (both written and verbal) are essential, as is an ability to organise and prioritise their own workload to react quickly to changing situations. Strong IT skills are vital so applicants should evidence their experience of using data bases and Microsoft Outlook, Excel and Word on their application.

We are seeking an individual who is enthusiastic, compassionate, flexible and creative in their approach who can work alongside team members to provide high quality and effective administrative support.

The successful candidate will be supervised and line‑managed by the Admin Lead and will be expected to work in a high volume, time‑limited therapeutic setting. Previous experience working in an IAPT or equivalent service would be an advantage. People with lived experience of mental health issues are encouraged to apply for this post.

The service works core 9‑5 hours but offers therapy opportunities for clients between the hours of 8am‑8pm. The successful candidate may be required to work flexibly to meet service need.

About us

As a Trust we remain bold and ambitious with plans for both service and system collaborative transformation over the coming years to improve the health and wellbeing of our local people through high quality care.

We pride ourselves on ensuring our team has their wellbeing put first and as such provide a range of wellness opportunities including flexible working.

We are committed to the Greener NHS national ambition to becoming the world’s first ‘carbon net zero’ national health system by 2045. As part of this, sustainability is embedded in our strategy as one of our four key enablers. For 2024/2025 we have launched our “Proud to be Green” engagement campaign which is aligned to the targets set out in our Green Plan. As a Trust, you can be assured that we will commit to supporting you in working towards our net zero ambitions through our sustainability programme.

The Trust is committed to ensuring that a diverse workforce is representative and inclusive at all levels. We would very much welcome applications from all under‑represented groups including women, people with disabilities, people from global majority backgrounds, and those from the lesbian, gay, bi and trans communities.

Job responsibilities

1. Providing and receiving routine information to inform work colleagues, patients, clients, carers, the public or other external contacts, including:
   • Responding appropriately to requests for information
   • Taking and processing a high volume of self‑referrals over the telephone
   • Acting on correspondence referring to the appropriate person as required
   • Providing routine information to manager and colleagues
   • Answering routine queries from patients/clients/carers/colleagues/public or other external contacts
   • Preparation/completion of routine documents, including letters, reports, presentations and forms e.g., purchase order requisitions, photocopying, filing
   • Handling telephone queries including a shared responsibility for reception duties
2. Making decisions that may require consideration of a range of options, such as:
   • Judgements on how to deal with enquiries, patients/carers/external contacts
   • Prioritising work, resolving conflicting diary appointments and schedules
3. Responsible for data entry, text processing or storage of data compiled by others, utilising paper or computer based data entry systems, using VDU equipment and keyboard skills.
4. Understanding of a range of routine work procedures, including compliance with relevant deadlines and procedures legislation, such as:
   • Confidentiality policy
   • Data protection
   • Clients at risk protocol
   • Governance policies
5. Undertaking planning and organisation, of straightforward tasks, activities or programmes, including activities such as:
   • Maintaining an effective bring forward system
   • Co‑ordinating programmes of work (such as training schedules or the use of rooms, setting up of rooms)
   • Assisting in ensuring that appropriate facilities are available for scheduled events
6. Responsible for maintaining auditable stock control and/or security of stock, with particular emphasis on stationary but also extending to the management and control of other resources such as clinical/medical stock, projectors and laptops.
7. Receipt of goods
8. Providing advice, or demonstrating own activities or workplace routines to new or less experienced employees in own work area.
9. To undertake surveys or audits, as necessary to own work.

A detailed job description and personal specification listing necessary qualifications are attached. Applicants should evidence how they meet the criteria on the personal specification in their supporting statement.

Please apply early – we reserve the right to close the vacancy once we have received sufficient applications.

Person Specification

Qualifications

• NVQ 2 qualification in administration or equivalent experience

Experience

• Previous administrative experience gained in a busy office environment

Skills

• Good communication skills, verbal and written

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer name

North Staffordshire Combined Healthcare Trust