Accounts Receivable Admin Assistant - part time, zero hours contract

CAE; Fernhill; On-site; GBP 22,000 - 29,000; Full time

Job summary

CAE is seeking an Accounts Receivable Admin Assistant in Fernhill, United Kingdom, to support the AR team by processing payments, maintaining customer records, and preparing invoices. The role also involves cash application, aging analysis, and reporting duties within the ERP environment.

You will collaborate with Sales, Customer Service and Credit Management to resolve disputes, ensure timely cash collection, and uphold accuracy and compliance with policies.

Qualifications

• Previous administrative experience, preferably within a finance, accounting, or accounts receivable environment.
• Understanding of basic accounting principles.
• Experience using Microsoft Office applications, particularly Microsoft Excel.

Responsibilities

• Process and allocate customer payments accurately and in a timely manner.
• Create and maintain customer account records within the ERP system.
• Generate and distribute customer invoices, statements, and account reconciliations.
• Support cash application activities and investigate unallocated cash transactions.
• Monitor customer accounts and identify discrepancies for resolution.
• Respond to customer enquiries regarding invoices, payments, and account balances.
• Collaborate with internal teams to resolve account disputes.
• Ensure customer enquiries are handled professionally and within service levels.

Skills

Attention to detail

Organizational skills

Written communication

Verbal communication

MS Excel

Basic accounting

Team collaboration

Tools

Oracle

Job description

The Accounts Receivable Admin Assistant supports the Accounts Receivable team by maintaining accurate customer accounts, allocating payments promptly, and completing administrative tasks efficiently. The role contributes to effective cash collection, reduction of overdue debt, and the delivery of professional customer support., Accounts Receivable Administration

• Process and allocate customer payments accurately and in a timely manner.
• Create and maintain customer account records within the ERP system.
• Generate and distribute customer invoices, statements, and account reconciliations.
• Support cash application activities and investigate unallocated cash transactions.
• Monitor customer accounts and identify discrepancies for resolution.

Collections Support

• Support the Accounts Receivable team with the collection of outstanding balances.
• Send payment reminders and account statements to customers.
• Escalate overdue accounts to the appropriate Accounts Receivable Specialist or Manager.
• Maintain accurate records of customer communications and collection activities., Respond to customer enquiries regarding invoices, payments, and account balances.
• Collaborate with internal teams, including Sales, Customer Service, and Credit Management, to resolve account disputes.
• Ensure customer enquiries are handled professionally and within established service levels.

Reporting & Compliance

• Prepare routine Accounts Receivable reports and ageing analysis.
• Maintain accurate filing and document management systems.
• Support month-end closing activities and account reconciliations.
• Ensure compliance with company policies, financial controls, and audit requirements.

General Administrative Duties

• Manage shared mailboxes and process incoming correspondence.
• Update spreadsheets, databases, and Accounts Receivable records.
• Support ad hoc projects and administrative tasks as required by the Finance team. Previous administrative experience, preferably within a finance, accounting, or accounts receivable environment.
• Understanding of basic accounting principles.
• Experience using Microsoft Office applications, particularly Microsoft Excel.
• Strong attention to detail and accuracy.
• Effective organizational and time management skills.
• Strong written and verbal communication skills.
• Ability to work independently and collaboratively within a team environment.

Preferred Qualifications

• Experience using ERP systems, such as Oracle or similar platforms.
• Experience in cash application processes and customer account reconciliation.
• Knowledge of credit control and collection processes. At CAE, our mission is clear: to help make the world a safer place. For nearly 80 years, we've driven innovation in simulation, training, and mission readiness to support critical operations worldwide. By leveraging advanced technologies, we empower our customers to operate smarter, faster, and more sustainably. Join a purpose-driven organization where bold ideas are encouraged, collaboration drives progress, and your growth fuels our shared success.