Accounts Payable Clerk

Clyde & Co; Greater London; Hybrid; GBP 30,000 - 50,000; Full time

Job summary

Join a leading global law firm as an Accounts Payable Clerk, where you'll manage invoice processing and maintain strong vendor relationships. This role offers a blend of analytical tasks and team collaboration, ensuring compliance and efficiency in a dynamic environment. With a commitment to diversity and excellence, this firm provides a supportive atmosphere for professional growth. If you have a keen eye for detail and enjoy working in a fast-paced setting, this opportunity is perfect for you.

Qualifications

• Experience in a high-volume accounts payable team is preferred.
• Proactive team player with analytical and data entry skills.

Responsibilities

• Manage accounts payable processes and ensure timely invoice processing.
• Collaborate with team members to ensure compliance with financial policies.

Skills

Microsoft Excel

Attention to detail

Interpersonal skills

Organizational skills

Numeracy skills

Communication skills

Understanding of VAT regulations

Education

Basic bookkeeping knowledge

Tools

Chrome River

3E database

Job description

Description

The Role

Department: Finance

Location: Guilford

Role: Accounts Payable Clerk

Working Hours: Monday to Friday 9.00 - 5.30pm

Hybrid Working: 2 days in the office, 3 days from home

The Team

The Guildford Accounts Payable team is comprised of 16 Accounts Payable Clerks, 2 Senior Accounts Payable Clerks, and 1 Supervisor.

Payments

The Accounts Payable Clerk will be responsible for managing the company's accounts payable processes, ensuring accurate and timely processing of invoices, and maintaining strong relationships with vendors and internal stakeholders. The ideal candidate will have a keen eye for detail, excellent organizational skills, and the ability to work effectively in a fast-paced environment.

Key Responsibilities

1. Process and manage incoming invoices using Chrome River, ensuring accuracy and compliance with the firm's policies.
2. Maintain accurate records of all accounts payable transactions and ensure proper documentation is in place.
3. Respond to tickets raised by vendors and internal stakeholders regarding invoice statuses, payment issues, and other related queries via ServiceNow.
4. Collaborate with team members to ensure compliance with financial policies and procedures.
5. Provide support for audits and assist with any inquiries related to accounts payable.
6. Review and prioritize payment requests based on due dates and available cash flow, ensuring that critical payments are made promptly.
7. Manage the processing of daily and weekly payments using our 3E database, ensuring accurate uploads to NatWest or RBS Bankline. Adjust and post exchange rate differences as necessary to facilitate reconciliation of entries.
8. Continuously seek opportunities to improve processes and enhance efficiency within the accounts payable function.
9. Inputting credit card statements and expenses into the accounts payable system.
10. Assist with any other reasonable requests as determined by AP Supervisor and other senior finance managers.

Essential Experience

Prior experience in a law firm is preferred, but not essential. Ideal candidate should have experience in a high volume AP team. Basic bookkeeping knowledge. The individual should be a proactive team player that enjoys analytical and data entry work. Good working knowledge of Excel, along with time management skills and the ability to prioritise tasks. Experience in 3E or Chrome River would be beneficial, but also not essential.

Essential Skills

• Excellent Microsoft Excel skills
• Excellent attention to detail
• Strong interpersonal skills
• Maintain positive "can do" attitude at all times
• First rate organisational skills and ability to prioritise competing workloads
• Elite experience, specifically Elite 3e is ideal
• Understanding of VAT regulations
• Strong numeracy skills
• Excellent written & verbal communication skills
• Professional telephone and email manner

The Firm

Clyde & Co is a leading global law firm, specialising in insurance, transport, construction, energy, trade, and commodities. It is globally integrated, offering a comprehensive range of legal services and advice to businesses worldwide. The firm is committed to diversity, inclusion, community support, and environmental responsibility, with over 60 offices worldwide.

Our Values

• Work as one
• Excel with clients
• Celebrate difference
• Act boldly

Business Services Competencies

Clyde & Co offers extensive development opportunities. Competencies include:

• Technical Excellence
• People and Team
• Client/Stakeholder Relationships
• Service Delivery and Commercial Awareness
• Personal Effectiveness