Accounts Payable Assistant

The Dorchester; Greater London; On-site; GBP 24,000 - 32,000; Full time

Benefits offered by this job

Complimentary stays

Hotel discounts

Royal London Pension scheme

Seasonal ticket loan

Eye care vouchers

Hospitality Apprenticeships

Job summary

The Dorchester in London is seeking an Accounts Payable Assistant to manage fixed assets and supplier invoices across our UK hotels. You will process documents in Yooz, code invoices, raise payments, and support month-end close in GP Dynamics while maintaining strong supplier relationships.

We value inclusivity and teamwork, and provide training through our award-winning academy to help you excel in craft, service, and leadership within a renowned hotel group.

Qualifications

• English is the primary language used in our hotel.
• We value inclusivity and teamwork across departments.

Responsibilities

• Managing and tracking fixed assets across the Dorchester Collection’s UK hotels, ensuring compliance with financial regulations and company policies.
• Verifying and organising influx of documents into main Yooz (Invoice Processing System)
• Validating and storing invoices and credit notes in Yooz
• Coding non-PO invoices and credit notes
• Resolve exceptions in Yooz and log outstanding queries/issues
• Communicating with suppliers and chasing credits and invoices, by telephone and email
• Raising payments (BACS, Online Payments, cheques) and recording payments in GP Dynamics
• Reconciling statements and clearing open payments (Direct Debits, etc)
• Month-end reporting such as accruals
• Maintaining supplier relationships to avoid accounts on stop
• Liaising with HODs and colleagues for queried invoices
• Setting up vendors in GP Dynamics
• Sending remittances to suppliers
• Maintaining relationships with the Purchasing team to support the business
• Support the AP Manager in SOP updates and during month/year-end processes

Job description

Join us as an Accounts Payable Assistant at The Dorchester recognised as one of ‘The Sunday Times Top 10 Best Places to Work for’ in 2024-2026 and ‘Hotel of the Year – London’ at the 2024 AA Hospitality Awards. We continually strive to build and nurture a culture where inclusiveness is part of our DNA, reflected in our values of passion, personality, respect, working together, and creativity. We believe that a variety of perspectives enriches our culture and drives our success.

We care about your career and are known for having the absolute best people in the industry. When you join us as an Accounts Payable Assistant, you start a unique opportunity to become celebrated as the very best in your field. You'll learn not only from your fellow Legends, but also through our award-winning learning academy, so that you can achieve the highest standards of craft, service, and leadership and become a legend in your own story.

What You’ll Do

As an Accounts Payable Assistant, you will be responsible for managing and tracking fixed assets across the Dorchester Collection’s UK hotels, ensuring compliance with financial regulations and company policies.

• Verifying and organising influx of documents into main Yooz (Invoice Processing System)
• Validating and Storing Invoices & Credit Notes in Yooz
• Coding Non-PO invoices & Credit Notes
• Resolve Exceptions in Yooz
• Logging outstanding queries/issues
• Communicating with suppliers and chasing them for Credits & Invoices,
• Respond to supplier enquiries received via Telephone and Email in timely manner
• Check Royal Mail for Invoices/Statement and scanning into email/DocuWare
• Raising Payments (BACS, Online Payments, Cheques) and record all payments in GP Dynamics,
• Reconcile Statements
• Clearing Open payments (Direct Debits etc)
• Month-end reporting such as Accrual assigned
• Maintaining Supplier relationships to avoid accounts on stop and disruption to supply
• Liaising with HOD's and other colleagues for queried invoices,
• Set up Vendors in GPD
• Sending Remittances to Supplier
• Maintaining relationships with Purchasing team to ensure efficient support for the business
• Highlighting any queries/concerns to Accounts Payable Manager
• Support the AP Manager in the update and refinement of SOP’s
• Support Accounts Payable Manager & other finance colleagues during month and year end processes
• Our values of Personality, Passion, Respect, Working Together and Creativity guide us each and every day. The purpose of Accounts payable Assistant is to live their behaviours to continue to create our legacy.
• Communication is what keeps our departments running perfectly. Our Accounts payable Assistant must communicate with other departments and extended hotel team in order to ensure the alignment remains.
• All to ensure our guests receives nothing but the best experience.

What You’ll Bring

Essential Skills and Experience

• All of our employees are ambassadors of our Vision, Values and culture. Our Accounts payable Assistant do this with all they do.
• We encourage the unique personalities and passions of our employees, working together; as a team, a hotel and Collection.
• Our guests forge our legacy. Knowing and understanding them is our goal, valuing kindness over process.
• In a fast-moving world, we remain consistent and relevant, requiring flexibility from everyone on the team.
• English is the primary language used in our hotel. Our Accounts payable Assistant must feel comfortable communicating in this language.

What You’ll Get

• Complimentary Stays: Enjoy complimentary stays with breakfast at Dorchester Collection Hotels every year.
• Discounts with our hotels, and benefit from discounts at various high street and online shops
• Employee Perks: Enrol from day 1 into the Royal London Private Pension scheme (we contribute 8% towards your pension); Benefit from seasonal ticket loan, rental deposit scheme, private financial advice, and eye care vouchers.
• Training and Development: Advance in your career by accessing various apprenticeships from Level 2 to Hospitality Degree Level 5. We partner with outstanding nationally recognised Apprenticeship providers.
• Social Events: Participate in vibrant social events, including a summer party, winter ball, pub quizzes, and cultural and milestone recognition celebrations.
• Referral Bonus: Earn a £1000 bonus when you recommend a friend.
• Well-being Support: Access immediate well-being advice because we care about our employees.

We celebrate diversity and are committed to creating an inclusive environment for all employees and applicants. If you need us to do anything to support you during the recruitment process (such as adjustments to how you apply, alternative formats of information, or adjustments to the assessment process itself), please do call People & Culture team on 02073197011 or email [e-mail] so that we can discuss how we can support you through this process.