Accounts Assistant

Moran Logistics Limited; East Midlands; On-site; GBP 25,000 - 30,000; Full time

Job summary

A logistics company in the East Midlands is seeking an Accounts Assistant to join their finance team. You will be responsible for processing purchase invoices, raising customer invoices, and handling credit control as necessary. Applicants should have experience in a finance department and possess strong order processing and communication skills. Familiarity with Microsoft Finance & Operations D365 is preferred. This role is critical for ensuring accurate and timely financial operations.

Qualifications

• Experience of working within a finance department.
• High level of order processing experience and working with an accounts system.
• Ability to listen to and follow instructions.

Responsibilities

• Process purchase invoices accurately in the finance system.
• Raise and issue weekly invoices for customers.
• Complete supplier statement reconciliations.

Skills

Communication skills

Order processing experience

Numeracy and literacy skills

Education

Part qualified AAT

Tools

Microsoft Finance & Operations D365

Word

Excel

Outlook

Job description

JOB TITLE: Accounts Assistant

REPORTS TO: Head of Accounts

JOB PURPOSE:

Working within the finance department this role is responsible for the processing of purchase invoices, ensuring these are processed in a timely and accurate manner and in line with the required payment dates onto the finance system. You will also be required to be responsible for a small number of customers, raising and issuing their weekly invoices, and credit control when necessary. The job holder will also undertake a variety of general and administrative duties to provide support to the Finance Department.

KEY ACCOUNTABILITIES:

• Responsible for ensuring that purchase invoices are processed correctly on the accounting system
• Ensuring all Invoices are logged on the finance systems
• Completing Purchase Order matching
• Creating & posting of weekly bank payments
• Completing Supplier statement reconciliations
• Dealing with any queries, ensuring these are dealt with in line with the company procedure and are resolved in a timely manner as much as possible
• Raising of sales invoices, issuing to customers and credit control as required
• Preparation & posting of various journals
• Assisting the Financial Controller with any ad hoc finance work as required
• Ensuring company information is up to date for audit purposes.
• Any other ad hoc duties as and when required.

Health & Safety:

• To ensure you follow safe working practices.
• To promptly report all accidents and incidents to your line manager.
• To assist in accident investigations as necessary.
• To ensure that housekeeping standards are maintained.
• To adhere to relevant site rules, QEHS policies and procedures including quality procedures, HACCP, safe systems of work and environmental controls.

Hygiene:

• To maintain high levels of site hygiene standards in accordance with company procedures.

Communication:

• To have excellent communication skills and ability to liaise verbally confidently with employees and customers at all levels.
• To listen carefully to instructions.
• To keep your Manager up to date with any work issues that may affect deadlines.

Flexibility and Ad-Hoc:

• To be flexible to work on a variety of duties as required.
• To carry out any other task that is reasonable and within your skill set as business needs dictate.

KNOWLEDGE, SKILLS, EXPERIENCE

• Experience of working within a finance department
• Part qualified AAT would be desirable
• High level of order processing experience and working with an accounts system
• Experience of Microsoft Finance & Operations D365 would be an advantage
• Must be able to use Word, Excel and Outlook and be able to create and manipulate spreadsheets
• Ability to listen to and follow instructions.
• Ability to work to deadlines.
• Ability to remain calm under pressure.
• A good accuracy level is essential.
• Good numeracy and literacy.
• Excellent verbal communication and listening skills.
• Being polite and courteous.