Academy Administrator - Part Time

The Arbours Primary Academy; Northampton; On-site; GBP 13,000 - 15,000; Part time

Benefits offered by this job

Local Government Pension Scheme

Regional networks of Trust colleagues

Employee Health & Wellbeing programme

Rewards and Recognition Scheme

Cycle to Work Scheme

Job summary

The Arbours Primary Academy in Northampton is seeking a capable Administrative Assistant to support the Principal, SLT and the wider staff with confidential tasks. You will prepare letters, manage records and assist with events such as Open Evenings and Parents Evenings.

A strong command of MS Office and excellent communication are essential. You will work 22.5 hours per week during term time, with a 8am–5pm range.

Qualifications

• GCSE level education with English and Maths.
• Proficient in MS Office: Word, Excel, PowerPoint and Outlook.
• Ability to handle confidential information with integrity.

Responsibilities

• Provide administrative support to the Academy team in a timely and professional manner.
• Support the Principal and SLT, and the wider staff as needed.
• Coordinate events such as Open Evenings, Parents Evenings and Music Concerts.
• Prepare letters, maintain records and files to support deadlines.
• Produce and circulate meeting documents and minutes for stakeholders.
• Organise room setups and hospitality as required.
• Maintain a structured filing system for reports and communications.

Skills

Microsoft Office

GCSE English & Maths

Confidentiality

Organised

Communication skills

Education

GCSE/NVQ Level 2 or equivalent

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

This is a key role within the Academy to work alongside the Senior Administrator.

• To provide administrative support to the Academy team, dealing with confidential and sensitive issues in a timely, professional and competent manner.
• To support the Principal and support the wider staff team as appropriate.
• To support the Principal and SLT with coordinating events including, but not limited to, Opening Evenings, Parents Evenings and Music Concerts.
• To provide a ‘keyboard resource’ including: preparing letters, building and maintaining records and preparing files to support the staff team to meet internal and external deadlines as required.
• To provide meeting support for the Principal and SLT to:
• Produce and circulate agenda documents and pre-read information packs.
• Collate and print information from internal and external stakeholders
• Produce minutes in a timely manner
• Ensure that room set-up and hospitality is provided as required.
• Work with the Senior Administrator or Academy Operations Manager to implement an organized and logical filing system for reports, internal communications, minutes of meetings and Parental letters.
• Proactively prioritise correspondence and disseminate information to the relevant parties as appropriate.

Please note:- Start and Finish times will range between 8am and 5pm, depending on staffing.

Further details can be found in the Job Description/Person Specification.

About our Academy

The Arbours Primary Academy is a vibrant, 2 form entry school located in Northampton.

At The Arbours Primary Academy, we are a happy and skilled close-knit team of teachers and support staff who work together to achieve the best outcomes for our well behaved and enthusiastic pupils. Staff here are all encouraged to be ambitious, develop their careers and we aim to provide personalised, professional development to suit the needs of the individual.

The Arbours Primary Academy is an outstanding school.

Who we are looking for

• Educated to GCSE-level/NVQ-level 2 or equivalent, including English and Mathematics.
• To be a skilled user of Microsoft Office, with the ability to produce, create and edit documents using Word, Excel, PowerPoint, and Outlook.
• Able to maintain the strictest confidentiality and integrity at all times.
• Sensitivity when collaborating work with colleagues at all levels.
• Highly organised and efficient and able to work to tight deadlines, often under pressure.
• Excellent written and verbal communication skills with the ability to relate well to a wider range of stakeholders.
• Able work under your own initiative and deal with demands of large and diverse Parent/Carer population.
• Ability to work as part of a diverse team

Salary & Benefits

NJC 4 - £26, 016.00 FTE, £13,896.42 pro rata based on 22.5 hours per week, 39 term time weeks

• Access to Local Government Pension Scheme.
• Regional networks of Trust colleagues and access to key leaders in Education.
• Commitment to employee Health and Wellbeing including dedicated Employee Assistance Programme.
• Rewards and Recognition Scheme.
• Cycle to Work Scheme.

About The David Ross Education Trust

The David Ross Education Trust's mission is to give every child attending one of our schools a world-class education.

We broaden the horizons of young people by inspiring students to become their confident, academic best via an education that creates academically gifted, confident, well-rounded young people in the classroom, in the workplace and in their communities.

Whatever your role you will contribute towards creating a rich and exciting learning environment that also offers our students an unrivalled package of sporting and cultural enrichment.

Our aim is to be the country’s top-performing Multi-Academy Trust (MAT). Recognised as a nationwide system leader, the Trust runs 36 schools between London and Yorkshire, ranging from small rural primaries to much larger secondary schools in urban areas. We have an all through school in London based on the Olympic Park as well as a special school in Lincolnshire which caters for pupils aged 2-19 who have a diverse range of special educational needs.

We are incredibly lucky to be able to work alongside outstanding organisations and individuals who are happy to share their expertise and skills in supporting the David Ross Foundation's vision to give children better life chances through access to the best education and support we can give.

The David Ross Education Trust is an equal opportunity employer. We are committed to providing a fair, equitable and mutually supportive learning and working environment for our students and staff.

It is our objective to ensure that job applicants and staff are treated solely on the basis of their merits, abilities and potential. We do not discriminate against any applicants on the basis of any protected characteristics.

The David Ross Education Trust is committed to safeguarding and promoting the welfare of children and applicants must be willing to undergo vetting appropriate to the post, including a social media presence check and Enhanced DBS check.The successful applicant will be expected to adhere to all safeguarding, welfare and health and safety policies and procedures of the Trust.

All pre-employment checks are in line with "Keeping Children Safe in Education" statutory guidance.