Academic Operations Coordinator

Cranleigh-School; Waverley; On-site; GBP 25,000 - 31,000; Full time

Benefits offered by this job

Aviva pension (8% employer / 4%)

Life assurance at 3x base salary

Fee discount for eligible children

Access to school sports facilities

Free lunches during term time

Onsite parking

Cycle to work scheme

Employee assistance programme

Job summary

Cranleigh School in the United Kingdom is seeking an organised, meticulous administrator to support the Deputy Head Academic and the academic team. You will manage complex diaries, maintain trackers, and deliver timely papers and minutes while improving workflows for staff and pupils.

You will oversee exam timetabling, data entry in iSAMS, and collaboration with Admissions and Heads of Year, contributing to a central administrative hub for curriculum, assessment and compliance.

Qualifications

• Strong organisational skills with attention to detail.
• Experience in administrative or support roles handling data tracking and routine communications.
• Advanced IT skills and proven data-management experience with spreadsheets.
• Excellent written and verbal communication; able to prepare formal letters and minutes.
• Approachable team-worker who can work independently and handle confidential information.

Responsibilities

• Provide executive EA and confidential secretarial support to the Deputy Head Academic, including diary management and briefing packs.
• Run meeting administration for Heads of Department and committees; attend, take minutes and publish actions.
• Design and maintain master trackers for lesson observations, work scrutinies, and probation documentation.
• Manage daily cover and input academic data into central systems; produce usage reports.
• Input academic data into iSAMS and collate external exam results for new pupils.
• Support exam timetabling logistics and room arrangements; liaise with exams team.

Skills

Organisational skills

Administrative experience

IT/data skills

Communication

Team player

Tools

ISAMS

Google Workspace

Job description

Cranleigh School in the United Kingdom is seeking an organised, meticulous administrator to support the Deputy Head Academic and the academic team. You will manage complex diaries, maintain trackers, and deliver timely papers and minutes while improving workflows for staff and pupils.

You will oversee exam timetabling, data entry in iSAMS, and collaboration with Admissions and Heads of Year, contributing to a central administrative hub for curriculum, assessment and compliance.