Academic Operations Coordinator

CRANLEIGH SCHOOL; Waverley; On-site; GBP 28,000 - 37,000; Full time

Benefits offered by this job

Aviva pension (8% employer / 4% staff)

Life assurance at 3x base salary

Fee discount for eligible children

Access to school sports facilities

Free lunches during term time, onsite:

Onsite parking

Cycle to work scheme

Employee assistance programme

Job summary

Cranleigh School is seeking an Academic Administrator to provide executive EA support to the Deputy Head Academic, manage complex diaries, prepare briefing packs and support academic governance. The role sits within the academic office at Cranleigh Senior and offers a permanent full-time position during term time and beyond.

The successful candidate will have strong organisational and IT skills, experience in data tracking and confidential administration, and be able to work independently or in

Qualifications

• Strong organisational skills with attention to detail and the ability to prioritise under pressure.
• Experience in administrative or support roles handling data tracking, routine communications, and day-to-day administration.
• Advanced IT skills and proven data-management experience; comfortable building and maintaining spreadsheets.

Responsibilities

• Provide executive EA and confidential secretarial support to the Deputy Head Academic, including diary management, correspondence, letters, and briefing packs.
• Run meeting administration for Heads of Department, Academic Committee and pupil voice groups; prepare agendas, papers, minutes and action points.
• Design and maintain master trackers for lesson observations, learning walks, reviews, and probation documentation.
• Manage daily cover, maintain cover registers and produce usage reports.
• Maintain central Curriculum List, Scholar/SEND registers and input academic data into iSAMS as required.
• Collate pupil data and exam results for new pupils in collaboration with Admissions and Heads of Year.
• Support exam timetabling logistics, room allocations, and re-rooming with iSAMS and Exams team.
• Oversee the Diploma portal: monitor submissions and escalate issues to DHA.
• Prepare weekly academic bulletins, assist with parent communications and format academic publications and handbooks.
• Maintain the DHA’s ISI inspection evidence portfolio and GDPR-compliant electronic filing systems.
• Maintain CPD and training records for academic staff and support the Director of Studies during busy periods.

Skills

Organisational skills

Data management

Spreadsheet proficiency

Effective written and verbal communica

Diary management

Confidential information handling

Independent working

Tools

iSAMS

Google Workspace

Microsoft Excel

Job description

Cranleigh School is seeking an Academic Administrator to provide executive EA support to the Deputy Head Academic, manage complex diaries, prepare briefing packs and support academic governance. The role sits within the academic office at Cranleigh Senior and offers a permanent full-time position during term time and beyond.

The successful candidate will have strong organisational and IT skills, experience in data tracking and confidential administration, and be able to work independently or in