Academic Administrator

Cranleigh-School; Waverley; On-site; GBP 25,000 - 31,000; Full time

Benefits offered by this job

Aviva pension (8% employer / 4%)

Life assurance at 3x base salary

Fee discount for eligible children

Access to school sports facilities

Free lunches during term time

Onsite parking

Cycle to work scheme

Employee assistance programme

Job summary

Cranleigh School in the United Kingdom is seeking an organised, meticulous administrator to support the Deputy Head Academic and the academic team. You will manage complex diaries, maintain trackers, and deliver timely papers and minutes while improving workflows for staff and pupils.

You will oversee exam timetabling, data entry in iSAMS, and collaboration with Admissions and Heads of Year, contributing to a central administrative hub for curriculum, assessment and compliance.

Qualifications

• Strong organisational skills with attention to detail.
• Experience in administrative or support roles handling data tracking and routine communications.
• Advanced IT skills and proven data-management experience with spreadsheets.
• Excellent written and verbal communication; able to prepare formal letters and minutes.
• Approachable team-worker who can work independently and handle confidential information.

Responsibilities

• Provide executive EA and confidential secretarial support to the Deputy Head Academic, including diary management and briefing packs.
• Run meeting administration for Heads of Department and committees; attend, take minutes and publish actions.
• Design and maintain master trackers for lesson observations, work scrutinies, and probation documentation.
• Manage daily cover and input academic data into central systems; produce usage reports.
• Input academic data into iSAMS and collate external exam results for new pupils.
• Support exam timetabling logistics and room arrangements; liaise with exams team.

Skills

Organisational skills

Administrative experience

IT/data skills

Communication

Team player

Tools

ISAMS

Google Workspace

Job description

School Cranleigh School Salary £28,000 per annum (c£37,000 FTE) Working hours Full time Application Deadline Wednesday, September 30, 2026 Job Summary

This is a role for someone who can combine meticulous systems thinking with calm, reliable day-to-day administration to keep the Deputy Head Academic’s (DHA) office and the wider academic team organised and operational. You will support academic leadership by managing complex diaries, owning key academic trackers (lesson observations, work scrutiny, exam timetables) and delivering accurate, timely papers and minutes — all while improving administrative workflows to make academic processes easier for staff and clearer for pupils.

What you're doing

• Provide executive EA and confidential secretarial support to the Deputy Head Academic: complex diary management, correspondence, academic letter writing and preparing briefing packs.
• Run meeting administration for Heads of Department, Academic Committee and academic pupil voice groups: prepare agendas and papers, attend, take accurate minutes and publish action points.
• Design and maintain the master trackers for lesson observations, learning walks, work scrutinies, departmental reviews and probation documentation.
• Manage daily cover (planned and emergency), maintain cover registers and produce usage reports.
• Maintain the central Curriculum List, Scholar/SEND registers and input academic extras into iSAMS as required.
• Collate incoming pupil academic data and external exam results for new pupils, working with Admissions and Heads of Year.
• Support exam timetabling logistics, room/set allocations and re-rooming for exams or events via iSAMS and liaison with the exams team.
• Oversee the Diploma portal: monitor submissions, produce completion reports and elevate issues to the DHA.
• Prepare weekly academic bulletins, contribute to parent communications and collate, edit and format academic publications and handbooks.
• Maintain the DHA’s ISI inspection evidence portfolio, the master academic policy log and GDPR-compliant electronic filing systems.
• Maintain accurate CPD and training records for academic staff and support the Director of Studies during busy periods.

What we’re looking for

Essential

• Strong organisational skills with attention to detail; able to prioritise and remain calm under pressure.
• Experience of an administrative or support role handling data tracking, routine communications and day to day administration.
• Advanced IT skills and proven data-management experience; confident building and maintaining spreadsheets and central data lists.
• Excellent written and verbal communication; comfortable preparing formal letters, reports and accurate minutes.
• Approachable team-worker who can also work independently and manage confidential information appropriately.

Desirable

• Experience with iSAMS and Google Workspace.
• Experience of operational improvements or workflow design within a school setting.

About the team or department

You will be based at Cranleigh Senior within the academic office and report directly to the Deputy Head Academic. The post supports Heads of Department, Heads of Year, the Director of Studies and the academic Senior Management Team, providing a central, school-wide administrative hub for curriculum, assessment and compliance activity.

What we offer

• Aviva pension (8% employer / 4% employee)
• Life assurance at 3x base salary
• Fee discount for eligible children (subject to availability)
• Access to school sports facilities (gym, squash, tennis, pool, 9-hole golf course)
• Free lunches during term time, onsite parking, cycle to work scheme and employee assistance programme

About us

Cranleigh Senior is a school with a strong academic focus. This role sits at the heart of academic operations, supporting inspection preparedness, curriculum administration and the delivery of academic priorities.

Cranleigh Senior is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. All offers of employment are subject to satisfactory references, qualifications, experience checks, medical clearance, enhanced DBS checks, social media checks, and documentary evidence showing your entitlement to work in the UK.

Cranleigh School recognises the positive value of diversity, promotes equality and challenges discrimination. We welcome and encourage job applications from people of all backgrounds.

All applicants must have the right to work in the UK.

Ex Cultu Robur – From Our Culture Comes Strength

Our Aims

• To empower our staffto be the best they can be so that they thrive in all aspects of their professional and personal lives.

• To inspire a dedicated community of professionalswho think globally, act with integrity, and make courageous contributions to the running and success of our school.

• To nurture problem-solvers, creatives, and skilled communicatorsacross all departments, valuing colleagues who model curiosity, generosity, and humility.

Our Ethos

• We are one school with two sites (Prep and Senior), united by a single, dedicated team.

• We are unapologetically ambitious for all our staff, providing the professional development, modern tools, and support needed to excel in every department.

• We believe every member of our team—whether working in the classroom, operations, administration, or support services—is capable of outstanding performance within the healthy, happy, and inclusive atmosphere we work so hard to maintain.

• We expect our team to bring passion to their roles, collaborate across departments, and engage constructively with feedback and growth.

• We work in partnership with colleagues to provide a balanced, supportive environment that nurtures personal responsibility and the well-being of every staff member.

• We set our people up for success.

The Cranleigh Culture

From this culture, our staff find the strength to:

ASPIRE BOLDLYby setting ambitious goals, embracing operational and educational challenges, and striving for excellence. We champion curiosity, creativity, and a proactive appetite for problem-solving.

BE YOURSELFby bringing authenticity, self-awareness, and confidence to work every day. We value resilience, integrity, and emotional intelligence across our entire workforce.

CARE FOR OTHERSby practicing kindness, empathy, and service. We foster a whole-school environment of deep respect, compassion, and true collaboration.

This is the spirit of Cranleigh.

Contact Details

If you have any questions about this role, or wish to discuss please contact us by email at [e-mail] or by telephone on 01483 542128