Academic Administrator

Unitemps Warwick; Greater London; Hybrid; GBP 37,000 - 45,000; Full time

Job summary

Unitemps Warwick is recruiting for an Academic Administrator on a full-time basis with an asap start (mid/end October) and a projected end date of 31 December 2026. The role operates with UCL hybrid working, requiring two days in the office and the rest from home.

The post supports Departmental Administrators across IOE, handling day-to-day administration, meetings, events, governance and HR/finance tasks. Applicants should have A-Levels or equivalent, strong communication, planning, and the

Qualifications

• Educated to A-Level or equivalent, or demonstrable evidence of relevant administrative experience.
• Strong verbal and written communication skills with diverse stakeholders.
• Ability to plan, schedule work to meet deadlines and priorities.
• High accuracy, attention to detail and independent working ability.
• Team player with collaborative mindset and problem-solving initiative.

Responsibilities

• Provide high-quality administrative support to department staff.
• Organise departmental meetings and events and governance activities.
• Assist with HR and finance processes and record-keeping.
• Proactively identify efficiency improvements in admin workflows.

Skills

Communication

Planning

Independent work

Team collaboration

Microsoft Excel

Microsoft Word

HR/Finance databases

Education

A-Level or equivalent

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

HR databases

Job description

Unitemps are recruiting for a Academic Administrator. This is a full-time role with an asap start date (mid/end October) and a projected end date of December 31st 2026. Payment is set at £19.14 per hour + £3.58 holiday pay. This role is UCL hybrid working with 2 days from the office and the others from home/remote.

Main purpose of the job

The Academic Administrator supports one or more Departmental Administrators to ensure the smooth day-to-day running of the academic departments within the IOE.

You will be expected to deliver a high-quality administrative service and as a key point of contact for academic staff, the role offers an opportunity to gain experience in a wide variety of operational activities, including financial HR, estates and facilities. In addition, the role will support the organising of departmental meetings and events, support governance and compliance activities, and provide a proactive and flexible administrative support function for departmental colleagues.

Essential Criteria:

• Educated to A-Level or equivalent, or demonstrable evidence of equivalent and relevant, professional administrative experience.
• Strong verbal and written communication skills including the ability to interact effectively with a variety of people at all levels both within UCL and externally.
• Ability to distinguish between conflicting demands, scheduling and planning work in order to meet priorities and deadlines, including the ability to analyse problems and identify potential solutions.
• The ability to work independently with minimum supervision and a high level of accuracy and attention to detail.
• The ability to work effectively as part of a team, contributing, motivating and supporting colleagues, to achieve team and personal goals.
• Strong experience using appropriate administrative software packages including Microsoft (Excel, Word, Outlook) and database systems linked to HR and Finance.
• Responding to colleague and stakeholder needs with the intention to provide an excellent service.
• Innovating and sharing new ways to work efficiently.
• Being practical and able to problem-solve.
• Commitment to UCL’s policy of equal opportunities and the ability to work harmoniously with colleagues and students of all cultures and backgrounds.

Full JD can be seen here.

UCL; hybrid working with 2 days per week from the office and the others from home (remote)

This job will close for applications at 11.59pm on Thursday October 15th. Interviews will be held shortly after.

*Please note to be eligible to work within this role, you must have the right to work in the UK, be physically based in the UK and be able to travel to our London based office for a RTW check (if required).

*If you have a full-time contract of employment with UCL, you are not able to work through UCL Unitemps at the same time.

Unitemps payroll is monthly, one month in arrears, please see the payroll dates here.