Operations Coordinator - Internal UCL

The Ucl School Of Slavonic And East European Studies (ssees); City of Westminster; Sur place; GBP 32 000 - 42 000; Plein temps

Avantages offerts par ce poste

41 Days holiday

Hybrid Final Salary Pension Scheme

On-Site nursery

On-site gym

Cycle to work scheme

Season ticket loan

Discounted medical insurance

Employee assistance programme

Résumé du poste

The Operations Coordinator at The UCL School of Slavonic and East European Studies (SSEES) will ensure smooth day-to-day running of the department, overseeing premises, health and safety, and financial processes. The role involves providing essential administrative support, supervising staff, and coordinating provisioning to meet department needs.

Reporting to the HR Officer, the postholder will enhance efficiency and effectiveness, contribute to safety compliance, and support future capacity

Qualifications

• Educated to degree level or equivalent professional experience.
• Experience in an operational role within a Higher Education Institution.
• Strong IT skills including Word, Excel and Teams.

Responsabilités

• Overseeing departmental premises: room and desk allocations, cleaning and maintenance.
• Coordinate health and safety matters as Departmental Safety Officer.
• Support financial processes: invoices, purchase orders and routine financial reporting.
• Oversee general provisioning: stationery, photocopier agreements, furniture purchases.
• Ensure facilities, resources and administrative processes are managed efficiently.

Connaissances

Degree-level education

IT skills (MS Word, Excel, Teams)

Leadership

Interpersonal skills

Staff supervision

Formation

Degree or equivalent professional experience

Outils

Microsoft Office

Description du poste

The Operations Coordinator will play a key role in ensuring the smooth and effective day-to-day running of the Department, overseeing a range of operational activities. This includes managing departmental premises, including room and desk allocations, cleaning and maintenance; coordinating health and safety matters as the Departmental Safety Officer; supporting financial processes, including invoice and purchase order management and routine financial reporting; and overseeing general provisioning, such as stationery, photocopier agreements and furniture purchases. The postholder will help ensure that departmental facilities, resources and administrative processes are managed efficiently and effectively, supporting the wider needs of the Department. This role is available to UCL Internal Candidates only, on a fixed term or secondment basis for 12 months. Queries regarding this role should be addressed to Madalina Rau, HR Officer ([e-mail]). We anticipate that interviews will be carried out on the morning of Wednesday 4 November.

The successful candidate will be educated to degree level or have equivalent professional experience, with experience in an operational role within a Higher Education Institution. They will have excellent IT skills, including proficiency in Microsoft Office applications such as Word, Excel and Teams, and the ability to use these effectively to support departmental operations. They will also demonstrate strong leadership and interpersonal skills, with the ability to lead and motivate colleagues, supervise the work of other staff members, and ensure that tasks are delivered efficiently and to consistently high standards.

Founded in 1915, the UCL School of Slavonic and East European Studies (SSEES) is one of the UK's largest institutions for research and teaching on Russia, the Baltics, and Central, Eastern and South-East Europe. Our mission is to create in-depth knowledge of this area in regional, comparative, transnational, and global contexts, and to promote and disseminate an understanding of our region to the wider world; to develop multidisciplinary, interdisciplinary, and multi-method approaches to knowledge creation and to teaching; and to enhance the development of area studies at UCL and among the wider academic community. We offer taught and research programmes of study, both within our four core disciplines (Economics and Business; Politics and Sociology; Languages and Culture; and History), as well as through interdisciplinary programmes (for example, our BA History, Politics & Economics). The SSEES student community comprises approximately 1200 students spread across undergraduate (approx. 850 students), postgraduate taught (approx. 270 students) and postgraduate research (approx. 80 students) levels.

What we offer

As well as the exciting opportunities this role presents we also offer some great benefits some of which are below:

• 41 Days holiday (including 27 days annual leave 8 bank holiday and 6 closure days)
• Hybrid Final Salary Pension Scheme
• Cycle to work scheme and season ticket loan
• On-Site nursery
• On-site gym
• Enhanced maternity, paternity and adoption pay
• Employee assistance programme: Staff Support Service
• Discounted medical insurance

Our commitment to Equality, Diversity and Inclusion As London's Global University, we know diversity fosters creativity and innovation, and we want our community to represent the diversity of the world's talent. We are committed to equality of opportunity, to being fair and inclusive, and to being a place where we all belong. We therefore particularly encourage applications from candidates who are likely to be underrepresented in UCL's workforce. These include people from Black, Asian and ethnic minority backgrounds; disabled people; LGBTQI+ people; and for our Grade 9 and 10 roles, women. You can read more about our commitment to Equality, Diversity and Inclusion here : https://www.ucl.ac.uk/equality-diversity-inclusion/

Available documents