12-Week Temp Facilities & Office Coordinator

Amber Employment Services Ltd; Guildford; On-site; GBP 21,000 - 27,000; Full time

Job summary

Amber Employment Services Ltd is seeking a reliable, organised and hands-on Facilities Administrator to join a busy organisation on a 12-week temporary assignment, supporting the smooth running of the office while a permanent appointment is made.

This varied role involves maintaining a welcoming, well-organised office, handling day-to-day facilities requests, liaising with suppliers, building management and contractors, and coordinating with the office cleaner and couriers.

Qualifications

• Experience in reception, facilities or office support is preferred.
• Strong organisational and time-management skills are essential.
• Excellent communication and interpersonal abilities.
• Ability to use initiative and discretion with confidential information.

Responsibilities

• Carry out day-to-day facilities tasks and enquiries.
• Maintain tidy, well-stocked meeting rooms, kitchen and office areas.
• Liaise with suppliers, building management and contractors.
• Manage post, deliveries and access cards; coordinate with cleaners and couriers.
• Support internal events, including setup and teardown.
• Raise purchase orders and process supplier invoices.

Skills

Reception experience

Facilities experience

Organisational skills

Time management

Communication

Initiative

Job description

Amber Employment Services Ltd is seeking a reliable, organised and hands-on Facilities Administrator to join a busy organisation on a 12-week temporary assignment, supporting the smooth running of the office while a permanent appointment is made.

This varied role involves maintaining a welcoming, well-organised office, handling day-to-day facilities requests, liaising with suppliers, building management and contractors, and coordinating with the office cleaner and couriers.