Facilities Coordinator - 12-Week Temp (Office Ops)

Amber Employment Services Ltd.; Guildford; On-site; GBP 26,000 - 35,000; Full time

Job summary

Amber Employment Services Ltd. is seeking a reliable Facilities Administrator in Guildford for a 12-week temporary assignment to support the smooth running of the office.

You will handle day-to-day facilities requests, liaise with suppliers and building management, check meeting rooms and post deliveries to keep the workspace welcoming and efficient. This is a full-time role with potential extension for the right candidate, requiring strong organisation and communication.

Qualifications

• Previous reception, facilities or office support experience.
• Excellent organisational and time-management skills.
• Strong communication and interpersonal skills, with the confidence to deal with people at all levels.
• Discretion when dealing with confidential information.
• Event planning experience would be useful.
• Current First Aid at Work or Emergency First Aid at Work certificate desirable.

Responsibilities

• Carry out regular checks of meeting rooms, kitchens and office areas, ensuring everything is tidy and well stocked (Day to day).
• Check coffee machines and deal with any issues that arise (Day to day).
• Receive, sort and distribute post and manage deliveries (Day to day).
• Monitor and respond to facilities emails and queries (Day to day).
• Manage facilities requests through the ticketing system (Day to day).
• Check and order stationery and kitchen supplies (Weekly).
• Liaise with building management (Weekly).
• Send the weekly fire alarm test reminder (Weekly).
• Check air conditioning settings (Weekly).
• Issuing and tracking access cards and managing parking allocation (Other).
• Reporting and following up site issues with building management (Other).
• Coordinating with building management and contractors when required (Other).

Skills

Office administration

Organisational skills

Communication skills

First Aid knowledge

Job description

Amber Employment Services Ltd. is seeking a reliable Facilities Administrator in Guildford for a 12-week temporary assignment to support the smooth running of the office.

You will handle day-to-day facilities requests, liaise with suppliers and building management, check meeting rooms and post deliveries to keep the workspace welcoming and efficient. This is a full-time role with potential extension for the right candidate, requiring strong organisation and communication.