People & Office Coordinator

DeepIP; Paris; Hybrid; EUR 42,000 - 60,000; Full time

Job summary

DeepIP is seeking a People & Office Coordinator to join our Paris office and be the heartbeat of culture and operations. You will own desk management, vendor relations, and create an engaging, welcoming office experience for the team.

The role splits 60% Office Management and 40% People Ops, covering events, onboarding, payroll support with PayFit, benefits, and regulatory compliance. Fluency in FR and EN is essential.

Qualifications

• 2–4 years of experience in Office Management, People Ops, or high-touch hospitality in a fast-paced environment.
• Native-level French and professional English are mandatory.
• Highly organized with excellent multitasking and owner mindset.
• Startup DNA: you move fast, embrace ambiguity and take initiative.

Responsibilities

• Office Management & Workplace Experience: own the Paris HQ, logistics and vendor relations.
• Culture Coordinator: design and execute internal events to build connections.
• The Onboarding Experience: manage Day One, desks, welcome kits for new hires.
• Proactive Operations: identify friction points and improve processes.
• People Operations & Support: payroll (PayFit), benefits and French labor law compliance.
• Team Support: be the first point of contact for internal policies.
• Process Scaling: document and improve People processes as we grow.

Skills

Office management

People ops

Hospitality

Bilingual FR/EN

Tools

PayFit

HiBob

Job description

HR & Talent

Paris Hybrid

People & Office Coordinator

Join DeepIP in Paris! Support employees throughout their journey and shape a vibrant, collaborative office culture!

About Us

DeepIP is helping patent agents and attorneys streamline the process of drafting patent applications. By leveraging the latest advances in AI, we accelerate the fundamental steps of innovation. In 2025, we experienced tremendous growth, and we are now looking for the heart and soul of our Paris office to help us scale our culture as fast as our product.

We are a team of collaborative hustlers and ambitious learners. If you thrive in a high-energy environment where your initiative creates the atmosphere everyone works in, join us.

The Role: The Backbone of our Culture

As our People & Office Coordinator, you are the \"go-to\" person, the operational backbone, and the spark that brings our workplace to life. This isn't just about desk management; it’s about crafting an environment where people love to show up.

One day you’re designing a high-impact team offsite, the next you’re streamlining our onboarding flow, and every day you ensure the Paris office is a hub of energy and efficiency.

What you’ll do

• Office Management & Workplace Experience (60%)Office Operations Manager: Take full ownership of the Paris HQ. You will manage daily logistics and vendor relations to ensure the workspace remains professional, well-supplied, and high-performing.
• Culture Coordinator: Foster team cohesion by designing and executing internal events - from weekly rituals to larger offsites - that help build meaningful connections across the company.
• The Onboarding Experience: Manage the physical \"Day One\" process for new hires. You’ll oversee desk setups and welcome kits to ensure every team member feels supported and prepared from their first minute.
• Proactive Operations: Maintain a sharp eye for detail to identify and resolve office friction points, ensuring a seamless environment for the team before issues arise.
• People Operations & Support (40%)HR Foundations: Manage payroll (PayFit), benefits, and French labor law compliance with meticulous accuracy.
• Team Support: Act as the first point of contact for employee questions regarding internal policies and benefits.
• Process Scaling: Document and improve our People processes to ensure they stay smooth as we grow from a startup to a scale-up.

What Success Looks Like

The Paris office is recognized by the team as a center of energy, collaboration and pride.

Operations are so seamless and well-documented that the team can focus 100% on their goals.

New hires cite their onboarding experience as the best they’ve ever had.

Your initiatives directly contribute to high team morale and retention.

Who we’re looking for

Must-haves

• 2-4 years of experience in Office Management, People Ops, or a high-touch Hospitality role within a fast-paced environment.
• Natural Host: You genuinely enjoy taking care of people and creating \"wow\" moments.
• Startup DNA: You move fast, embrace ambiguity, and take ownership without waiting for a manual.
• Bilingual: Native-level French and professional English are mandatory.
• Hyper-Organized: You can juggle a broken coffee machine, a payroll deadline and a party plan without breaking a sweat.

Nice-to-haves

• Experience with HR tools like PayFit or HiBob.
• A background in event planning or community management.
• Familiarity with the tech/AI ecosystem.

Recruitment Process

1. Step 1 – Intro Call: Meet Lola, Talent Partner, to get to know you and your motivations.
2. Step 2 – Manager Chat: Meet Adèle, Head of People, to dive deeper into the role.
3. Step 3 – Business Case: Present your approach to a short challenge with Adèle and Lola.
4. Step 4 – Co-founder Interview: Final chat to align on vision, culture, and long-term fit.

If you thrive in a fast-paced, ambitious, and super flexible environment, where collaboration, ownership, and a hunger for growth are celebrated, join us on this exciting journey.

DeepIP is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, sex, gender, sexual orientation, age, colour, religion, national origin, protected veteran status or on the basis of disability.

Department HR & Talent Locations Paris Remote status Hybrid

Contact Lola Morel Peycelon Talent Partner – HR & Talent

About DeepIP

DeepIP was officially created in 2023, branching from our AI-focused sister company, Kili Technology.

DeepIP uses AI to unlock new levels of efficiency and value in IP practices.

By embracing AI, Gen AI, and the modern software stack, IP professionals can transcend the limitations of conventional processes and deliver exceptional services that protect and value innovation effectively.

Founded in 2023

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