Paris Executive Briefings & Office Experience Lead

Proofpoint; Paris; On-site; EUR 70,000 - 110,000; Full time

Benefits offered by this job

Competitive pay

Comprehensive benefits

Career growth on your terms

Flexible work environment

Annual wellness and community outreach

Recognition programs

Global collaboration

Job summary

Proofpoint in Paris is seeking an experienced Executive Briefing & Paris Office Manager to lead onsite executive briefings and customer engagements while overseeing day-to-day office operations. You will partner with account teams, manage agendas, materials, technology, catering and travel, and serve as the primary onsite host for customers and executives, ensuring a polished and welcoming experience.

The role requires fluency in French and English, strong project management, stakeholder

Qualifications

• 5+ years of experience in executive briefing programs, executive events, customer experience, workplace operations, hospitality, or a related field.
• Experience supporting senior executives and executive-level customers in a corporate environment.
• Strong project management and organizational skills with exceptional attention to detail.
• Ability to manage multiple engagements, stakeholders, and priorities simultaneously.
• Strong executive presence and confidence interacting with C-level and senior leadership audiences.
• Excellent written and verbal communication skills.
• Service-oriented mindset with the ability to anticipate customer and executive needs.
• Ability to remain composed, resourceful, and solutions-focused in a fast-paced environment.
• Experience coordinating vendors, catering, facilities, and meeting technology.
• Strong proficiency with Microsoft Office and common collaboration and scheduling platforms.
• Fluency in French and English required.
• Ability to be onsite in the Paris office and provide onsite support for executive engagements.

Responsibilities

• Manage the end-to-end planning and onsite execution of executive briefings, customer meetings, and strategic engagements hosted at the Paris office.
• Partner with account teams to understand customer objectives, priorities, attendees, and desired outcomes for each engagement.
• Coordinate briefing agendas, speakers, subject matter experts, meeting spaces, catering, technology, transportation, and other logistical requirements.
• Serve as the primary onsite host for customers and executives, ensuring a seamless and highly professional experience from arrival through departure.
• Prepare briefing spaces and ensure all meeting materials, presentations, signage, technology, and hospitality elements are ready in advance.
• Coordinate closely with executives, presenters, sales teams, and internal stakeholders before and during briefings.
• Anticipate and resolve last-minute changes or onsite issues while maintaining a polished customer experience.
• Support special executive events, customer roundtables, leadership meetings, and other strategic programs hosted in the office.
• Capture briefing activity and key program metrics to help measure utilization, engagement, and business impact.
• Gather feedback from internal stakeholders and attendees to continually improve the executive briefing experience.
• Maintain briefing calendars, documentation, processes, and operational standards.
• Manage program reporting and performance measurement, including maintaining dashboards, tracking briefing activity and campaign engagement, and analyzing key metrics to demonstrate program impact and identify opportunities for growth and optimization.

Skills

Executive briefing programs

Executive events

Customer experience

Workplace operations

Hospitality

Project management

Organizational skills

Stakeholder management

C-level communication

Vendor coordination

MS Office

French and English

Job description

Proofpoint in Paris is seeking an experienced Executive Briefing & Paris Office Manager to lead onsite executive briefings and customer engagements while overseeing day-to-day office operations. You will partner with account teams, manage agendas, materials, technology, catering and travel, and serve as the primary onsite host for customers and executives, ensuring a polished and welcoming experience.

The role requires fluency in French and English, strong project management, stakeholder