Executive Briefing & Office Manager

Proofpoint; Paris; Presencial; EUR 70.000 - 110.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Competitive pay

Comprehensive benefits

Career growth on your terms

Flexible work environment

Annual wellness and community outreach

Recognition programs

Global collaboration

Descripción de la vacante

Proofpoint in Paris is seeking an experienced Executive Briefing & Paris Office Manager to lead onsite executive briefings and customer engagements while overseeing day-to-day office operations. You will partner with account teams, manage agendas, materials, technology, catering and travel, and serve as the primary onsite host for customers and executives, ensuring a polished and welcoming experience.

The role requires fluency in French and English, strong project management, stakeholder

Formación

• 5+ years of experience in executive briefing programs, executive events, customer experience, workplace operations, hospitality, or a related field.
• Experience supporting senior executives and executive-level customers in a corporate environment.
• Strong project management and organizational skills with exceptional attention to detail.
• Ability to manage multiple engagements, stakeholders, and priorities simultaneously.
• Strong executive presence and confidence interacting with C-level and senior leadership audiences.
• Excellent written and verbal communication skills.
• Service-oriented mindset with the ability to anticipate customer and executive needs.
• Ability to remain composed, resourceful, and solutions-focused in a fast-paced environment.
• Experience coordinating vendors, catering, facilities, and meeting technology.
• Strong proficiency with Microsoft Office and common collaboration and scheduling platforms.
• Fluency in French and English required.
• Ability to be onsite in the Paris office and provide onsite support for executive engagements.

Responsabilidades

• Manage the end-to-end planning and onsite execution of executive briefings, customer meetings, and strategic engagements hosted at the Paris office.
• Partner with account teams to understand customer objectives, priorities, attendees, and desired outcomes for each engagement.
• Coordinate briefing agendas, speakers, subject matter experts, meeting spaces, catering, technology, transportation, and other logistical requirements.
• Serve as the primary onsite host for customers and executives, ensuring a seamless and highly professional experience from arrival through departure.
• Prepare briefing spaces and ensure all meeting materials, presentations, signage, technology, and hospitality elements are ready in advance.
• Coordinate closely with executives, presenters, sales teams, and internal stakeholders before and during briefings.
• Anticipate and resolve last-minute changes or onsite issues while maintaining a polished customer experience.
• Support special executive events, customer roundtables, leadership meetings, and other strategic programs hosted in the office.
• Capture briefing activity and key program metrics to help measure utilization, engagement, and business impact.
• Gather feedback from internal stakeholders and attendees to continually improve the executive briefing experience.
• Maintain briefing calendars, documentation, processes, and operational standards.
• Manage program reporting and performance measurement, including maintaining dashboards, tracking briefing activity and campaign engagement, and analyzing key metrics to demonstrate program impact and identify opportunities for growth and optimization.

Conocimientos

Executive briefing programs

Executive events

Customer experience

Workplace operations

Hospitality

Project management

Organizational skills

Stakeholder management

C-level communication

Vendor coordination

MS Office

French and English

Descripción del empleo

Paris, France

Full time

R14917

About Us:

Proofpoint is a global leader in human- and agent-centric cybersecurity. We protect how people, data, and AI agents connect across email, cloud, and collaboration tools. Over 80 of the Fortune 100, 10,000 large enterprises, and millions of smaller organizations trust Proofpoint to stop threats, prevent data loss, and build resilience across their people and AI workflows. Our mission is simple: safeguard the digital world and empower people to work securely and confidently. Join us in our pursuit to defend data and protect people.

How We Work:

At Proofpoint you’ll be part of a global team that breaks barriers to redefine cybersecurity guided by our BRAVE core values:

Bold in how we dream and innovate

Responsive to feedback, challenges and opportunities

Accountable for results and best in class outcomes

Visionary in future focused problem-solving

Exceptional in execution and impact

Role Overview

We are seeking an experienced, highly organized Executive Briefing & Paris Office Manager to lead the onsite execution of executive briefings and customer engagements at our Paris office while overseeing the day-to-day operations and experience of the office.

This highly visible role sits at the intersection of executive engagement, customer experience, event management, and workplace operations . The ideal candidate is comfortable working directly with senior executives, customers, sales teams, and cross-functional stakeholders and has a strong ability to anticipate needs, manage multiple priorities, and deliver polished experiences.

The primary focus of the role will be managing executive briefings and strategic customer engagements hosted in Paris. In addition, this individual will serve as the onsite point of contact for the Paris office, helping ensure the space is welcoming, professional, organized, and operating effectively.

Executive Briefing Program Responsibilities

• Manage the end-to-end planning and onsite execution of executive briefings, customer meetings, and strategic engagements hosted at the Paris office.

• Partner with account teams to understand customer objectives, priorities, attendees, and desired outcomes for each engagement.

• Coordinate briefing agendas, speakers, subject matter experts, meeting spaces, catering, technology, transportation, and other logistical requirements.

• Serve as the primary onsite host for customers and executives, ensuring a seamless and highly professional experience from arrival through departure.

• Prepare briefing spaces and ensure all meeting materials, presentations, signage, technology, and hospitality elements are ready in advance.

• Coordinate closely with executives, presenters, sales teams, and internal stakeholders before and during briefings.

• Anticipate and resolve last-minute changes or onsite issues while maintaining a polished customer experience.

• Support special executive events, customer roundtables, leadership meetings, and other strategic programs hosted in the office.

• Capture briefing activity and key program metrics to help measure utilization, engagement, and business impact.

• Gather feedback from internal stakeholders and attendees to continually improve the executive briefing experience.

• Maintain briefing calendars, documentation, processes, and operational standards.

• Manage program reporting and performance measurement, including maintaining dashboards, tracking briefing activity and campaign engagement, and analyzing key metrics to demonstrate program impact and identify opportunities for growth and optimization.

Paris Office Management Responsibilities

• Serve as the primary onsite point of contact for the Paris office, creating a welcoming, professional environment for employees, executives, customers and visitors.

• Oversee the day-to-day operation, readiness and presentation of meeting rooms, common areas, customer-facing spaces, and office amenities.

• Coordinate with the landlord, building management, REWS, IT, Security, cleaning, catering and other service providers to support effective office operations.

• Coordinate planned and reactive maintenance, repairs and building-related issues

• Support local health, safety, fire safety, and emergency preparedness requirements.

• Coordinate employee, visitor and contractor access requirements, including badges and onsite security arrangements.

• Manage office supplies, hospitality inventory, catering requirements, and other onsite resources.

• Support visiting executives and employees by meeting logistics, workplace requirements, and onsite coordination.

• Coordinate office events, employee gatherings, leadership visits, and other onsite activities.

• Proactively identify, coordinate and track facilities, AV, safety and workplace issues through to resolution, engaging internal teams, the landlord and service providers as appropriate.

• Partner with the global Facilities team to ensure local office operations align with company standards.

• Maintain relationships with local vendors and support purchasing and invoice coordination as needed

• Help ensure the Paris office consistently provides a professional workplace and customer experience reflective of the company brand

Qualifications

• 5+ years of experience in executive briefing programs, executive events, customer experience, workplace operations, hospitality, or a related field.

• Experience supporting senior executives and executive-level customers in a corporate environment.

• Strong project management and organizational skills with exceptional attention to detail.

• Ability to manage multiple engagements, stakeholders, and priorities simultaneously.

• Strong executive presence and confidence interacting with C-level and senior leadership audiences.

• Excellent written and verbal communication skills.

• Service-oriented mindset with the ability to anticipate customer and executive needs.

• Ability to remain composed, resourceful, and solutions-focused in a fast-paced environment.

• Experience coordinating vendors, catering, facilities, and meeting technology.

• Strong proficiency with Microsoft Office and common collaboration and scheduling platforms.

• Fluency in French and English required.

• Ability to be onsite in the Paris office and provide onsite support for executive engagements.

Why Proofpoint?

At Proofpoint, we believe that an exceptional career experience includes a comprehensive compensation and benefits package. Here are just a few reasons you’ll love working with us:

• Competitive compensation

• Comprehensive benefits

• Career success on your terms

• Flexible work environment

• Annual wellness and community outreach days

• Always on recognition for your contributions

• Global collaboration and networking opportunities

Our Culture:

Our culture is rooted in values that inspire belonging, empower purpose and drive success-every day, for everyone.

We encourage applications from individuals of all backgrounds, experiences, and perspectives. If you need accommodation during the application or interview process, please reach out to [e-mail] .

Proofpoint has been honored with six Best Places to Work Awards in 2024 by workplace culture leader Comparably, including Best Company Career Growth, Best Company Outlook, Best Global Culture, Best Engineering Teams, Best Sales Teams, and Best HR Teams.

We are the leader in human-centric cybersecurity. Half a million customers, including 87 of the Fortune 100, rely on Proofpoint to protect their organizations. We’re driven by a mission to stay ahead of bad actors and safeguard the digital world. Join us in our pursuit to defend data and protect people.

Our BRAVE Values:

At Proofpoint, we are BRAVE in everything we do, and our values aren’t just words—they shape how we work, collaborate, and grow.

We seek people who are bold enough to challenge the status quo, responsive in the face of ever-evolving threats, and accountable for delivering real impact.

We value those with a visionary mindset who anticipate what’s next and push cybersecurity forward, and we celebrate exceptional execution that ensures we continue to defend data and protect people.

Proofpoint is an equal opportunity employer, we hire without consideration to race, religion, creed, color, national origin, age, gender, sexual orientation, marital status, veteran status or disability.

Find your network, your allies, and your biggest fans. We know that work is simply better when you’re surrounded by people who inspire you—who share ideas, cheer you on, and genuinely want to see you succeed. That’s why we offer social circles, sponsored networks, and connection points across teams and time zones—to help you find your people, build your community, and thrive together.

This isn’t just a job—it’s a mission to protect people and defend data in a world that never slows down. We’re building the future of human-centric cybersecurity, and that future belongs to all of us. We take ownership, move fast, and hold ourselves accountable—because that’s what it takes to stay ahead. And we do it together, winning as one.

Be empowered to reach your full potential through meaningful challenges and personalized support—designed around you and your goals. Whether you're growing as a leader or leveling up from great to exceptional as an individual contributor, we’re here to help you get there.

Proofpoint is an equal opportunity employer, we hire without consideration to race, religion, creed, color, national origin, age, gender, sexual orientation, marital status, veteran status or disability.