Office Manager

Jobtailor; Paris; Sur place; EUR 40 000 - 55 000; Plein temps

Résumé du poste

Jobtailor in Paris is seeking an experienced Office & Admin Manager to oversee daily office operations, financial processes, IT provisioning, and document management. You will ensure premises are well maintained and support the General Manager with administrative tasks.

Responsibilities include coordinating invoices, payments, supplier relations, stock, and events, plus organizing travel and major internal communications.

Qualifications

• Minimum 5 years of experience in a similar administrative position.
• Excellent organizational skills and ability to manage multiple projects in a fast-paced environment.
• Proactive, creative, and energetic in project management and monitoring.
• Native-level French and professional English.
• Strong negotiation, financial/accounting knowledge, and IT literacy.
• Interest in hardware configuration and working in a project-based mode.
• Discretion and confidentiality.

Responsabilités

• Ensure the good condition of the office premises proactively.
• Manage invoices, expense reports, bank accounts, payments and processing.
• Manage IT equipment orders and configure new computers.
• Handle mail and documentation, including archiving and filing.
• Process administrative files related to the parent company (ESG and reporting).
• Manage physical reception of office appointments.
• Handle purchasing, supplier relations, service-provider selection, needs analysis and stock management.
• Provide administrative support to the General Manager.
• Schedule appointments, manage mail, and organize meetings and travel.
• Propose, organize, and participate in snacks, events, seminars, and evenings.
• Communicate major events through internal channels.

Connaissances

Multi-project management

Organizational skills

Native-level French

Professional English

Negotiation

Financial accounting

IT knowledge

Hardware configuration

Confidentiality

Proactive

Creativity

Fast-paced environment

Outils

Office equipment configuration

Document management systems

Description du poste

• Ensure the good condition of the office premises proactively
• Manage invoices, expense reports, bank accounts, unpaid or delayed payments, and payment processing
• Manage IT equipment orders and configure new computers
• Manage mail and documentation, including archiving and filing
• Process administrative files related to the parent company, including ESG and reporting
• Manage physical reception of office appointments
• Handle purchasing, supplier relations, service-provider selection, needs analysis, and stock management
• Provide administrative support to the General Manager
• Schedule appointments, manage mail, and organize meetings and travel
• Propose, organize, and participate in snacks, events, seminars, and evenings
• Communicate major events through XTB's internal channels

Requirements

• 5 years of experience in a similar position
• Very good organizational skills
• Ability to manage multiple projects simultaneously in a changing and fast-paced environment
• Proactive, creative, and able to bring energy and enthusiasm to project management and monitoring
• Native-level French and professional English
• Ability to negotiate
• Financial and accounting knowledge
• IT knowledge
• Natural curiosity regarding hardware configuration
• Ability to work in project mode
• Natural confidentiality

Core Competencies

Demonstrates strong organizational and project management capabilities, with expertise in financial management, IT equipment configuration, and effective communication in both French and English.

Highest-signal resume keywords

• 5 Years Experience In Similar Position
• Financial And Accounting Knowledge
• IT Knowledge
• Native-Level French
• Professional English

Hard Skills

• Invoice Management
• Expense Reporting
• Payment Processing
• Office Equipment Configuration
• Document Management
• Supplier Relations
• Stock Management
• Project Management
• Event Organization
• Negotiation

Soft Skills

• Very Good Organizational Skills
• Proactive
• Creative
• Ability To Manage Multiple Projects
• Natural Curiosity

Industry Keywords

• ESG Reporting
• Administrative Support
• Office Management
• Confidentiality
• Fast-Paced Environment