Front-Line Administrative Coordinator I

Terrebonne Parish Transit; Job; Sur place; EUR 15 683 - 20 508; Plein temps

Résumé du poste

Terrebonne Parish Consolidated Government is seeking an Administrative Coordinator I to provide front-line administrative support, greet visitors, manage communications, and ensure accurate processing of registrations, records, and departmental documentation. The role emphasizes integrity, professionalism, and timely service in a busy parish department.

Responsibilities include maintaining filing systems, processing correspondence, assisting with payroll, updating rosters, and supporting league

Qualifications

• High school diploma or equivalent (GED) required.

Responsabilités

• Provide front-line support by greeting visitors, answering calls, responding to inquiries, and directing individuals to appropriate personnel.
• Prepare, distribute, and process departmental correspondence, including letters, memos, and reports; operate office equipment like copiers, faxes, and scanners.
• Maintain organized and up-to-date filing systems for registrations, rosters, personnel records, and changes in employment status.
• Assist in development and updating of league schedules, rosters, and related documentation.
• Process online and in-person registrations and rental requests using CivicRec software, ensuring accuracy and compliance with program guidelines.
• Verify participant dates of birth to ensure correct team assignments in line with program specifications.
• Assist in payroll process by preparing reports and deposit documentation for managerial review and approval.
• Track and update staff rosters to reflect accurate employment status.

Formation

High school diploma or equivalent (GED)

Outils

CivicRec

AS/400

SharePoint

Planner

Microsoft Office Suite

Description du poste

Terrebonne Parish Consolidated Government is seeking an Administrative Coordinator I to provide front-line administrative support, greet visitors, manage communications, and ensure accurate processing of registrations, records, and departmental documentation. The role emphasizes integrity, professionalism, and timely service in a busy parish department.

Responsibilities include maintaining filing systems, processing correspondence, assisting with payroll, updating rosters, and supporting league