ADMINISTRATIVE COORDINATOR II

Terrebonne Parish Transit; Job; Sur place; EUR 18 159 - 23 002; Plein temps

Résumé du poste

Terrebonne Parish Consolidated Government seeks an Administrative Coordinator II to provide comprehensive administrative, purchasing, and operational support for the Pollution Control Division.

The role requires coordinating purchasing activities, maintaining records, assisting with budgeting and scheduling, and serving as a primary point of contact for staff, vendors, and constituents.

Qualifications

• Valid Louisiana driver's license.
• 3–5 years of office experience, preferably with accounting or related administrative support functions.
• High school diploma or GED required.

Responsabilités

• Coordinate purchasing activities: prepare requisitions, obtain quotes, review invoices, upload documentation into AS400, track purchases.
• Maintain accurate records and files: contracts, invoices, training certificates, and compliance docs.
• Assist with budgeting, scheduling, and annual budget preparation as directed.
• Support daily office operations and serve as primary contact for staff, vendors, and constituents.
• Dispatch service calls and coordinate maintenance requests for facilities and equipment.
• Prepare and submit septic hauler billings and support open purchase orders and renewals.
• Coordinate biweekly on-call schedules and organize meetings.

Connaissances

Leadership

Time management

Analytical skills

Communication

Organizational skills

Technical skills

Formation

High school diploma or GED

Outils

AS400

Microsoft 365

Purchasing systems

Description du poste

Administrative Coordinator II

106 Jul 09 2026 - Sep 04 2026 $15.00 - $19.27 per hour Public Works/Pollution Control

Terrebonne Parish Consolidated Government's Administrative Coordinator II is responsible for providing comprehensive administrative, purchasing, and operational support to the Pollution Control Division.

In this role, the incumbent will be expected to coordinate purchasing activities, support daily office operations, maintain records and compliance documentation, assist with budgeting and scheduling functions, and serve as a primary point of contact for internal staff, vendors, and constituents.

• Valid Louisiana driver's license
• Serve as the primary administrative support for the division by answering phones, responding to emails and Microsoft Teams messages, directing inquiries, welcoming visitors, and performing general office duties.
• Coordinate and process purchasing activities, including preparing requisitions and sole source forms, obtaining quotes, reviewing invoices, uploading documentation into AS400, tracking purchases in a purchasing journal, and submitting items for approval and processing.
• Maintain accurate records and files, including purchasing documentation, septic hauler manifests, contracts, agreements, invoices, rolling stock listings, and employee training certificates, ensuring compliance with records retention requirements.
• Assist with financial and billing functions by preparing and submitting septic hauler billings, supporting open purchase orders, assisting with waste hauler renewals, and gathering information for annual budget preparation as directed.
• Support operational activities by dispatching service calls to maintenance crews and lift station operators, entering work order requests, preparing warehouse orders, and coordinating maintenance requests for facilities, vehicles, and equipment.
• Coordinate scheduling and administrative logistics, including preparing biweekly on-call schedules, organizing meetings, taking meeting notes when required, and supporting division, safety, and training meetings.
• Order and manage office supplies, oversee office equipment such as copy machines, and coordinate service and maintenance as needed.
• Assist with compliance and training requirements by tracking and submitting employee training certificates, completing required annual trainings, and supporting ethics, harassment, diversity, and cybersecurity compliance.
• Provide constituent and public service support by assisting with service complaints and requests, researching contracts and invoices, and recording contracts and agreements with the Clerk of Court when required.
• Support special projects and annual initiatives, including coordinating portable toilet services for Mardi Gras parades, assisting with surplus property documentation, organizing file rooms and common areas, training new employees, and boxing records for disposal in accordance with retention schedules.
• Participate in quarterly One-on-One meetings with Supervisor.
• Complete all required annual trainings - including ethics, harassment prevention, diversity, and cybersecurity in accordance with organizational and regulatory standards.
• Ensure all duties and responsibilities are performed with integrity, professionalism, and in good faith, consistently upholding and protecting the interests, reputation, and assets of the Parish government.
• Perform any additional task as required by Supervisor.

• Leadership Skills: Demonstrates the ability to take initiative, provide guidance to new employees, support division operations, and serve as a dependable point of contact for administrative and purchasing functions.
• Time Management: Effectively prioritizes and manages multiple daily, weekly, monthly, and annual tasks to meet deadlines while maintaining accuracy and compliance.
• Analytical Skills: Reviews purchasing documentation, invoices, contracts, and billing information to ensure accuracy, completeness, and adherence to Parish policies and procedures.
• Communication Skills: Communicate with clarity and professionalism in all interactions, including written correspondence, phone conversations, in-person communication, and coordination with customers, staff, vendors, and external agencies.
• Organizational Skills: Maintains well-organized records, schedules, logs, and files while ensuring proper documentation, tracking, and records retention compliance.
• Technical Skills: Proficient in the use of office and enterprise systems, including AS400, Microsoft 365 (Outlook, Teams, Planner, SharePoint), purchasing systems, and office equipment to support administrative and purchasing operations.
• Qualifications:
  • High school diploma or equivalent (GED) required.
  • Minimum of three to five years of office experience, preferably with a background in accounting or related administrative support functions.