ADMINISTRATIVE COORDINATOR I

Terrebonne Parish Transit; Job; Sur place; EUR 15 683 - 20 508; Plein temps

Résumé du poste

Terrebonne Parish Consolidated Government is seeking an Administrative Coordinator I to provide front-line administrative support, greet visitors, manage communications, and ensure accurate processing of registrations, records, and departmental documentation. The role emphasizes integrity, professionalism, and timely service in a busy parish department.

Responsibilities include maintaining filing systems, processing correspondence, assisting with payroll, updating rosters, and supporting league

Qualifications

• High school diploma or equivalent (GED) required.

Responsabilités

• Provide front-line support by greeting visitors, answering calls, responding to inquiries, and directing individuals to appropriate personnel.
• Prepare, distribute, and process departmental correspondence, including letters, memos, and reports; operate office equipment like copiers, faxes, and scanners.
• Maintain organized and up-to-date filing systems for registrations, rosters, personnel records, and changes in employment status.
• Assist in development and updating of league schedules, rosters, and related documentation.
• Process online and in-person registrations and rental requests using CivicRec software, ensuring accuracy and compliance with program guidelines.
• Verify participant dates of birth to ensure correct team assignments in line with program specifications.
• Assist in payroll process by preparing reports and deposit documentation for managerial review and approval.
• Track and update staff rosters to reflect accurate employment status.

Formation

High school diploma or equivalent (GED)

Outils

CivicRec

AS/400

SharePoint

Planner

Microsoft Office Suite

Description du poste

Administrative Coordinator I

Job ID: 100. Posted: Jul 07 2026 - Sep 04 2026. Pay: $12.99 - $16.68 per hour. Department: Quality of Life/Athletics and Leisure.

Terrebonne Parish Consolidated Government’s Administrative Coordinator I is responsible for providing front‑line administrative support by assisting visitors, managing communications, and ensuring accurate processing of registrations, records, and departmental documentation.

In this role, the incumbent is required to provide daily front‑line service, manage registrations and departmental records, prepare and process correspondence, maintain organized filing systems, assist with league documentation, and ensure all required participant and staff documentation is accurate and complete.

Responsibilities

• Valid Louisiana driver’s license
• Provide front‑line support by greeting visitors, answering incoming calls, responding to inquiries, and directing individuals to the appropriate personnel.
• Prepare, distribute, and process departmental correspondence, including letters, memos, and reports; operate office equipment such as copiers, fax machines, and scanners.
• Maintain organized and up‑to‑date filing systems for registrations, rosters, personnel records, and changes in employment status.
• Assist in the development and updating of league schedules, rosters, and related documentation.
• Process online and in‑person registrations and rental requests using CivicRec software, ensuring accuracy and compliance with program guidelines.
• Verify participant dates of birth to ensure correct team assignments in line with program specifications.
• Assist in the payroll process by preparing reports and deposit documentation for managerial review and approval when needed.
• Track and update full‑time and part‑time staff rosters to reflect accurate employment status.
• Ensure all required documentation for participants and volunteers is completed and submitted prior to confirming registration or assignment.
• Participate in quarterly One‑on‑One meetings with Supervisor.
• Complete all required annual trainings—including ethics, harassment prevention, diversity, and cybersecurity—in accordance with organizational and regulatory standards.
• Ensure all duties and responsibilities are performed with integrity, professionalism, and in good faith, consistently upholding and protecting the interests, reputation, and assets of the Parish government.
• Perform any additional task as required by Supervisor.

Skills

• Leadership Skills: Maintain a positive and professional attitude, offering support and guidance to team members and the public.
• Time Management: Ability to prioritize tasks, meet deadlines, and manage multiple responsibilities in a fast‑paced setting.
• Analytical Skills: Accurately process data, identify inconsistencies, and apply sound judgment in resolving administrative issues.
• Communication Skills: Strong ability to communicate clearly and professionally, ensuring effective interaction with staff, vendors, and the public in a friendly, professional, and customer‑focused manner.
• Organizational Skills: Ability to maintain efficient filing systems, schedules, and tasks so deadlines are consistently met.
• Technical Skills: Proficient in office software (Microsoft Office Suite), SharePoint, Planner, and specialized systems like AS/400 and CivicRec, and the ability to quickly learn and adapt to new technology applications.

Qualifications

• High school diploma or equivalent (GED) required.