Public Works Office Coordinator & Operations Lead

Terrebonne Parish Transit; Auvergne-Rhône-Alpes; Sur place; EUR 23 000 - 30 000; Plein temps

Résumé du poste

Terrebonne Parish Consolidated Government seeks an Office Manager to provide high‑level administrative support to the Director and Assistant Director of Public Works. The role oversees office operations, internal/external communications, and documentation workflows across the department.

Responsibilities include coordinating meetings, processing contracts for signatures, managing records, and ensuring timely reporting.

Qualifications

• Six years of secretarial experience, with five or more years in Public Works or governmental work preferred.

Responsabilités

• Oversees office operations and coordinates documentation, reporting, and special projects.
• Manages all telephone calls, emails, and visitors with professional handling and routing.
• Directs preparation, typing, printing, and distribution of department correspondence.
• Oversees document management including copying, scanning, and record distribution.
• Assists with budget preparation and supports department initiatives.
• Schedules all departmental meetings and ensures documentation and follow-up.
• Manages correspondence with departments, agencies, firms, and external organizations.

Connaissances

Leadership

Time management

Analytics

Communication

Organization

Tech skills

Formation

High school diploma or GED

Outils

Microsoft SharePoint

Microsoft Word

Microsoft Excel

AS400

Novus

Granicus

MGO Work Order System

Description du poste

Terrebonne Parish Consolidated Government seeks an Office Manager to provide high‑level administrative support to the Director and Assistant Director of Public Works. The role oversees office operations, internal/external communications, and documentation workflows across the department.

Responsibilities include coordinating meetings, processing contracts for signatures, managing records, and ensuring timely reporting.