Facilities Coordinator (fixed-term)

JLL; Paris; Sur place; EUR 40 000 - 55 000; Plein temps

Résumé du poste

JLL in Paris is seeking a Facilities Coordinator to support integrated facilities management and day-to-day operations. You will assist the Senior Facilities Manager with financial administration, vendor management, procurement, occupancy services and helpdesk tasks to ensure efficient service delivery.

We value strong organisation, problem-solving, and the ability to communicate effectively in English and French.

Qualifications

• Strong organisational skills and continuous improvement mindset.
• Experience in facilities or property management preferred.
• Knowledge of local occupational health and safety requirements is advantageous.
• Basic understanding of technical property aspects (CRAC, chiller, fire protection, M&E, BMS) is advantageous.
• Strong problem solving and ability to handle ambiguity.
• Ability to work independently and manage stressful situations.
• Fluent in English and French.

Responsabilités

• Able to interact with diplomatics and vendors at all levels and manage priorities.
• Assist in managing on-site contractors to meet standards and inspect work.
• Support procurement of vendors and services as required.
• Assist financial processes to ensure timely and accurate reporting.
• Help maintain site operations and reduce costs while maintaining standards.
• Support reporting packages and help create standard operating procedures with JLL team.
• Support disaster recovery and business continuity plans; ensure compliance with guidelines.

Connaissances

Organisation

Continuous Improvement

Facilities management

Vendor management

Health & safety

Technical understanding

Problem solving

Independence

Communication skills

Bilingual English/French

Description du poste

We are looking for a Facilities Coordinator for our Integrated Facilities Management business line.

About JLL

We’re JLL. We’re a professional services and investment management firm specializing in real estate. We help organizations around the world achieve their ambitions by owning, occupying and investing in real estate.

If you’re looking to step up your career, JLL is the perfect professional home. At JLL, you’ll have a chance to innovate with the world’s leading businesses, put that expertise into action on landmark projects, and work on game-changing real estate initiatives. You’ll also make long‑lasting professional connections through sharing different perspectives, and you’ll be inspired by the best. We’re focused on opportunity and want to help you make the most of yours. Achieve your ambitions – join us at JLL!

Location: Paris, France

Contract: fixed-term

Role Purpose

An exciting opportunity has arisen for a Facilities Coordinator to join JLL’s Integrated Facilities Management business. The Facilities Coordinator supports the seamless delivery of Integrated Facilities Management services by assisting the Senior Facilities Manager with day‑to‑day operational activities. This role provides essential coordination and administrative support across financial administration, maintenance operations, vendor management, procurement, occupancy services, and helpdesk functions, ensuring efficient operations and exceptional client service delivery.

What This Job Involves

Client/Stakeholder Management

• Able to interact with the all levels of DFAT and diplomatic staff and vendors confidently and with ease;
• Ability to manage conflict and conflicting priorities;
• Demonstrates ability to work with vendors to deliver efficient services;
• Demonstrates proactive & professional approach to customer service;

Procurement & Vendor Management

• Assist in the management of all contractors on site to ensure they perform to the required standards (including inspection of vendors’ works)
• Assist in the procurement of vendors and services as required

Finance Management

• Assist in financial processes to ensure that all financial management requirements are completed in a timely and accurate manner

Site Operations Management

• Seek ways to constantly reduce costs and improve operational standards
• Maintain premises in neat and good working condition at all times
• Provide support for regular reporting packages
• Assist in the creation of Standard Operating Procedures with support from the JLL Team

Risk Management

• Support the implementation and monitoring of disaster recovering and business continuity plans
• Adhere to JLL’s business conduct by ensuring compliance with the firm’s guidelines, procedures and strategies

Skills and experience required

• High levels and standards of Organisation including Continuous Improvement
• Prior experience in facilities, property management, hospitality or related field (preferred)
• Knowledge of local occupational health and safety requirements, critical facilities and vendor management for specialized services is advantageous
• Have prior knowledge and/or be interested in understanding basic technical aspects of property (Computer Room Air-conditioning, Chiller system, Fire Protection system, Mechanical & Electrical system, BMS system) is advantageous
• Problem-solving skills – capacity to deal with ambiguity and solve complex problems effectively
• The ability to effectively deal with stressful situations
• The ability to work independently
• The ability to ask questions and progress activities

You also need to be:

• A strong communicator – good presentation skills and possess strong verbal & written communication skills (English & French)
• Self-motivated; confident & energetic
• Flexible – able to adapt to rapidly changing situations
• Goal-oriented – able to focus on meeting all performance targets

What You Can Expect From Us

You’ll join an entrepreneurial, inclusive culture. One where we succeed together – across the desk and around the globe. Where like-minded people work naturally together to achieve great things.

Our Total Rewards program reflects our commitment to helping you achieve your ambitions in career, recognition, wellbeing, benefits and pay.

Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sights and imagine where JLL can take you...