Facilities Coordinator

Jones Lang LaSalle Incorporated; Paris; Sur place; EUR 32 000 - 52 000; Plein temps

Résumé du poste

Jones Lang LaSalle is seeking a Facilities Coordinator to support workplace operations at our Paris client site. You will manage CMMS tickets, coordinate maintenance, oversee vendor activity, and ensure health & safety compliance while delivering excellent client service.

Ideal candidates have 1–2 years of facilities experience, are fluent in French and English, and are proficient with MS Office and CMMS tools.

Qualifications

• 1–2 years of experience in a facilities/coordinator role.
• Fluency in French and English (spoken & written) is required.
• Proficient in Microsoft Office; experience with CMMS or work order systems.
• Experience in corporate or commercial real estate is a plus.
• Strong organizational and time-management skills with attention to detail.

Responsabilités

• Provide hospitality and support for guests, visitors, and employees on site.
• Coordinate maintenance activities and track via CMMS to meet SLAs.
• Assist in procurement and vendor management for services and supplies.
• Support financial processes and budget tracking for site operations.

Connaissances

Fluent French & English

CMMS experience

MS Office proficiency

Vendor coordination

Facilities operations

Outils

Microsoft Office Suite

CMMS software

Description du poste

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

The Facilities Coordinator will assist with operational activities in accounting and finance, maintenance and operations, vendor oversight, purchasing of material, equipment & supplies, occupancy services and helpdesk. The Facilities Coordinator is also required to provide administrative support where required.

Workplace Management

• Provides hospitality and support for guests, visitors, and employees at client location
• Resolves problems associated with all building services including janitorial, conference rooms, workstation as well as interior and exterior furnishings, fixtures and equipment, printers and meal/snack service
• Assist with the coordination and scheduling of maintenance activities locally to ensure completion within the defined Service Level Agreement (SLA)
• Works with all internal departments such as IT, Security, Kitchen, Real Estate to ensure all works within the office are completed to a high standard
• Take ownership for the CMMS systems to claim tickets and ensure all issues are completed within the defined Service Level Agreements (SLAs)
• Convert requests outside of CMMS systems (phone calls, text, email, etc.) into tickets that can be tracked and resolved
• Complete detailed inspections to discover all issues and assign tickets
• Ensure that facilities are compliant with local building, health, safety, and fire codes and regulations, report any issues immediately through the appropriate channels
• Complete short and long-term projects for the client
• Ensure all work completed stays within the client’s budget
• Identify costs saving ideas on a monthly basis
• Coordinates special events in support of client or JLL
• Pick-up, drop-off, prepare postage/labels

Finance Management

• Assist in financial processes to ensure that all financial management requirements are completed in a timely and accurate manner
• Support to track all site relevant actual spends vs. budget
• Ensure prompt and accurate management of purchase orders
• Raising and receipting of purchase orders in E1 or other systems as required

Health & Safety Management

• Conduct regular audits to ensure safety procedures on site are in place and working
• Ensure all records are kept up to date in relevant locations
• Ensure H&S Roles and Responsibilities for the account are understood and in place on site.
• Assist in carrying out safety procedures when needed
• Reporting on JLL H&S platforms as required

Vendor and Supplier Management

• Assist in the management of all contractors on site to ensure they perform to the required standards (including inspection of vendors’ works)
• Work with our suppliers to develop a one team approach to managing the services and report any issues to JLL management
• Assist in the procurement of vendors and services as required

Account Performance

• Develop and maintain strong and healthy relationships with the client and key stakeholders
• Ensure client satisfaction with delivery of facility management services and provide a lead role in monitoring and increasing customer satisfaction
• Complete all reports at their scheduled intervals (monthly, quarterly, annual) and provide analysis that contributes to continuous improvement
• Accomplish Key Performance Indicators (KPIs) as identified by the Account Lead

Client Focus & Relationship Management

• Demonstrates proactive & professional approach to customer service and stakeholder engagement
• Ability to interact with a wide range of client staff, including senior levels
• Has a customer service oriented attitude

Requirements

• 1-2 years of experience in a facilities coordinator, office coordinator, or similar support role
• Corporate or commercial real estate environment experience is an asset
• Fluency in both French and English (spoken and written) is required to effectively communicate with clients, vendors, stakeholders, and team members
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Experience with CMMS or work order management systems
• Strong organizational and time management skills with ability to prioritize multiple tasks
• Excellent problem-solving abilities and proactive mindset
• Customer service orientation with professional interpersonal skills
• Understanding of building operations and health & safety regulations
• Strong attention to detail and accuracy in documentation
• Ability to work independently and as part of a team

Location

Location: On-site –Paris, FRA

Equal Opportunity & Accommodation

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.

If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process, you may email us at [e-mail].

This email is only to request an accommodation.

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