Executive Office Assistant — Multilingual, Discreet Support

Scorpio Group; Monaco; On-site; EUR 50,000 - 70,000; Full time

Job summary

The Scorpio Group, Monaco-based maritime leader, invites an organized Assistant to join the Executive Office. You will provide day-to-day administrative support, manage calendars, arrange travel, and liaise with internal and external contacts to ensure smooth operations.

Ideal candidates have 3-4 years in executive support, strong discretion, and excellent English, Italian and French communication. The role demands proactivity, attention to detail, and a collaborative mindset within a close-knit

Qualifications

• 3-4 years of relevant executive support experience.
• Experience coordinating travel and calendar management.
• Ability to handle confidential information with discretion.

Responsibilities

• Provide day-to-day administrative support, including scheduling meetings, reservations, expense management and handling calls.
• Coordinate extensive travel arrangements and itineraries, ensuring details are organised and communicated.
• Manage multiple requests and priorities, following tasks through to completion.
• Collaborate with Executive Assistants to ensure smooth communication and coordination across the team.
• Liaise with internal and external contacts, suppliers and service providers as required.
• Handle confidential information with discretion and professionalism.

Skills

Organizational skills

Multitasking

Attention to detail

Discretion

Written and verbal communication

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

The Scorpio Group, Monaco-based maritime leader, invites an organized Assistant to join the Executive Office. You will provide day-to-day administrative support, manage calendars, arrange travel, and liaise with internal and external contacts to ensure smooth operations.

Ideal candidates have 3-4 years in executive support, strong discretion, and excellent English, Italian and French communication. The role demands proactivity, attention to detail, and a collaborative mindset within a close-knit