Executive Office Assistant

Scorpio Group; Monaco; On-site; EUR 50,000 - 70,000; Full time

Job summary

The Scorpio Group, Monaco-based maritime leader, invites an organized Assistant to join the Executive Office. You will provide day-to-day administrative support, manage calendars, arrange travel, and liaise with internal and external contacts to ensure smooth operations.

Ideal candidates have 3-4 years in executive support, strong discretion, and excellent English, Italian and French communication. The role demands proactivity, attention to detail, and a collaborative mindset within a close-knit

Qualifications

• 3-4 years of relevant executive support experience.
• Experience coordinating travel and calendar management.
• Ability to handle confidential information with discretion.

Responsibilities

• Provide day-to-day administrative support, including scheduling meetings, reservations, expense management and handling calls.
• Coordinate extensive travel arrangements and itineraries, ensuring details are organised and communicated.
• Manage multiple requests and priorities, following tasks through to completion.
• Collaborate with Executive Assistants to ensure smooth communication and coordination across the team.
• Liaise with internal and external contacts, suppliers and service providers as required.
• Handle confidential information with discretion and professionalism.

Skills

Organizational skills

Multitasking

Attention to detail

Discretion

Written and verbal communication

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

CONTRACT DETAILS

• Department: Executive Office
• Reporting To: Executive Chairmain
• Location: Monaco
• Contract Type: CDI
• Start Date: ASAP

Company Overview

The Scorpio Group of companies (Scorpio) is a global leader in the maritime industry and has been investing in and operating shipping assets for over 50 years. Specializing in the transportation of seaborne commodities and petroleum products, Scorpio offers comprehensive technical management services as well as commercially managing one of the world’s largest fleets. Headquartered in Monaco, today Scorpio employs over 1000 onshore professionals across Europe, North America, the Middle East and Asia, ensuring excellence in maritime operations worldwide.

Primary Responsibilities And Duties

We are currently seeking a highly organised, proactive and dependable Assistant to join our dynamic team.

The ideal candidate will have previous experience in a similar administrative or executive support role and will be comfortable managing a varied workload. The role requires a high level of organisation, discretion and attention to detail, as well as the ability to anticipate needs and work effectively as part of a close-knit team.

• Provide day-to-day administrative support, including, scheduling meetings, making reservations, expense management and handling telephone calls.
• Coordinate extensive travel arrangements and itineraries, ensuring all details are accurately organised and communicated.
• Manage multiple requests and priorities efficiently, following tasks through to completion and proactively addressing any issues that arise.
• Collaborate closely with and report to the Executive Assistants, ensuring smooth communication and coordination across the team.
• Liaise professionally with internal and external contacts, suppliers and service providers as required.
• Handle confidential and sensitive information with discretion and professionalism.

Experience

• 3-4 years of relevant experience in executive support or similar roles.

Competencies

• Strong organizational and multitasking skills, with the ability to prioritise effectively.
• Excellent attention to detail and a high level of accuracy.
• Proactive, resourceful and able to work independently when required.
• Excellent written and verbal communication skills in English Italian and French.
• Proficiency in Microsoft Outlook, Word and Excel.
• A professional and discreet approach, with the ability to maintain strict confidentiality.
• A collaborative and flexible attitude, with a strong team-oriented approach.
• Working hours 10am to 7pm, flexibility to support outside working hours from time to time

At Scorpio, our people are our strength, and their diverse talents are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion. We do not discriminate based on any protected attribute, including race, religion, colour, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law.