Executive Assistant to Leadership | Calendar & Travel Pro

University of Rochester; Rennes; On-site; EUR 27,000 - 38,000; Full time

Job summary

University of Rochester is seeking an administrative assistant to support a senior leader within the Hospitality Services department. The role includes calendar management, travel arrangements, and document preparation, with confidential information handling.

Responsibilities cover preparing reports, coordinating meetings, researching material for decisions, and supporting department projects and events. Strong Microsoft Office skills are required.

Qualifications

• Ability to maintain confidentiality is required.
• Exceptional organizational, time management and administrative skills required.
• Strong communication skills, both verbal and written required.
• Strong technical skills, including a high level of proficiency in Microsoft Office required.

Responsibilities

• Serves as administrative assistant to a singular leader whose role is within the leadership career stream.
• Provides general administrative support. Maintains and files reports and other information.
• Schedules and coordinates logistical support for conference calls and meetings.
• Makes travel arrangements. Provides word processing and other document preparation services.
• Locates and retrieves information in support of management and technical staff.
• Manages complex calendars, schedules high-level meetings, and coordinates travel arrangements.
• Represents assigned leader in contact with internal and external partners as needed.
• Anticipates the needs from and obtains background material for decisions. Conducts research and compiles data for reports and presentations.
• Represents the college or department in requisitioning and arranging for administrative and other service.
• Coordinates the clerical and other support services of the office. May supervise up to two other administrative staff.
• Handles confidential and sensitive information with discretion.
• Assists in planning, coordinating, and executing departmental projects and events.
• Other duties as assigned.

Skills

Confidentiality

Organizational skills

Time management

Verbal and written communication

Education

Associate’s degree

Bachelor’s degree

Equivalent combination of education and experience

Tools

Microsoft Office

Job description

University of Rochester is seeking an administrative assistant to support a senior leader within the Hospitality Services department. The role includes calendar management, travel arrangements, and document preparation, with confidential information handling.

Responsibilities cover preparing reports, coordinating meetings, researching material for decisions, and supporting department projects and events. Strong Microsoft Office skills are required.