Executive Assistant to CTO & Data AI Lead | Global Ops

Mirakl - Labs; Paris; On-site; EUR 42,000 - 60,000; Full time

Job summary

Mirakl in Paris is seeking an experienced Executive Assistant to support the Labs leadership team (CTO and Chief Data & AI Officer). You will manage calendars, travel, expense reports, and internal communications, while coordinating Labs meetings and events with the broader Paris office.

You’ll collaborate with HR, Finance, and IT to handle operational requests, oversee vendor relationships, and contribute to AI-driven hiring and efficiency initiatives. Fluency in French and English is expected.

Qualifications

• 3–5+ years of experience as an Executive Assistant in a fast-growing, international organisation.
• Proven track record in event planning and management, from small offsites to large conferences.
• Hands-on experience with expense and purchase management platforms (e.g. Payflows, Expensya).

Responsibilities

• Coordinate and proactively manage executive calendars with buffers.
• Arrange end-to-end travel and visas; ensure logistics are in place in advance.
• Plan and coordinate team meetings and events, including vendor management.

Skills

Highly organised

Proactive and solutions-oriented

Impeccable discretion

Curious about AI tools

Team player

Tools

Google Suite

Slack

Confluence

TravelPerk

Expensya

Lucca

Dust

Job description

Mirakl in Paris is seeking an experienced Executive Assistant to support the Labs leadership team (CTO and Chief Data & AI Officer). You will manage calendars, travel, expense reports, and internal communications, while coordinating Labs meetings and events with the broader Paris office.

You’ll collaborate with HR, Finance, and IT to handle operational requests, oversee vendor relationships, and contribute to AI-driven hiring and efficiency initiatives. Fluency in French and English is expected.