Executive Assistant to CRO & CMO — Global Events & Ops

Mirakl; Paris; Sur place; EUR 50 000 - 72 000; Plein temps

Résumé du poste

Mirakl in Paris is seeking an experienced Executive Assistant to support the CRO and CMO. You will manage calendars, arrange travel, and handle confidential information with discretion.

Join a fast-growing, international team; you will coordinate events, partner with HR, Finance, and IT, and leverage AI tools to improve efficiency. This role offers ownership of operational workflow and cross-functional collaboration across Mirakl's global offices.

Qualifications

• 3–5+ years of experience as an Executive Assistant, ideally within a fast-growing, international organisation.
• Proven track record in event planning and management, from intimate team offsites to large-scale conferences.
• Hands-on experience with expense and purchase management platforms (e.g. Payflows, Expensya)

Responsabilités

• Coordinate and proactively manage executive business calendars (anticipate conflicts, prioritise competing demands, proactively optimize agenda with enough buffers)
• Arrange travel end-to-end — flights, hotels, ground transport, visas — and ensure all logistics are in place well in advance of each trip
• Prepare and process expense reports for executives when requested, in line with internal policies
• Handle sensitive and confidential information with absolute discretion
• Arrange and coordinate team meetings
• Manage and coordinate specific projects in support of the Sales and Marketing teams, for example: client visits in Mirakl HQ in Paris, team building lunches
• Aid in purchase management: raise purchase orders, track invoices, and liaise with Finance to ensure timely processing
• Liaise with HR, Finance, and IT on behalf of both departments for any operational or administrative requests (Lucca, TravelPerk, Expensya)
• Own end-to-end logistics for a wide range of events : internal Sales Kick-Offs (SKOs), QBRs, Mirakl Makers Club, team building activities
• Ensure all logistics associated with travel, offsite meetings, and events are fully in place well ahead of each date
• Source and negotiate with venues, caterers, AV suppliers, and other vendors; manage event budgets and track spend
• Manage attendee registration, invitations, RSVPs, and on-site check-in processes
• Coordinate speaker and VIP logistics: preparation materials, rehearsals, and on-site support

Connaissances

Highly organised

Proactive

Discretion

AI tools curiosity

Team player

Outils

Google Suite

Slack

Confluence

Dust

Payflows

Expensya

Description du poste

Mirakl in Paris is seeking an experienced Executive Assistant to support the CRO and CMO. You will manage calendars, arrange travel, and handle confidential information with discretion.

Join a fast-growing, international team; you will coordinate events, partner with HR, Finance, and IT, and leverage AI tools to improve efficiency. This role offers ownership of operational workflow and cross-functional collaboration across Mirakl's global offices.