Executive Assistant - Tech Leadership

Mirakl; Paris; Híbrido; EUR 45.000 - 65.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Hybrid work schedule

Descripción de la vacante

Mirakl is seeking an Executive Assistant to support the Labs leadership team (CTO and Chief Data & AI Officer) in a fast-growing, global context. You will manage calendars, travel, and confidential information while coordinating cross-functional operations across HR, Finance, and IT.

You will also plan and execute internal events and lead process improvements with a strong focus on AI-enabled workflows, contributing to Mirakl's growth and efficiency in a hybrid work setting.

Formación

• 3–5+ years of experience as an Executive Assistant in a fast-growing, international organisation.
• Proven track record in event planning and management, from small team offsites to large conferences.
• Hands-on experience with expense and purchase management platforms (e.g. Payflows, Expensya).

Responsabilidades

• Coordinate and proactively manage executive calendars with buffers.
• Arrange travel end-to-end — flights, hotels, ground transport, visas.
• Prepare and process expense reports aligned with internal policies.
• Type, revise, edit LinkedIn communications.
• Handle sensitive information with absolute discretion.
• Arrange and coordinate team meetings for labs.
• Assist in projects for labs teams (e.g., client visits, team lunches).
• Raise purchase orders, track invoices, liaise with Finance for processing.
• Coordinate HR, Finance, and IT requests (Lucca, TravelPerk, Expensya).
• Own end-to-end event logistics: venues, budgets, registrations, VIPs.

Conocimientos

Executive Assistant experience

Event planning

Expense management

Purchase management

Discretion and confidentiality

AI tools curiosity

Team collaboration

Herramientas

Google Suite

Slack

Confluence

TravelPerk

Expensya

Lucca

Dust

Descripción del empleo

About Mirakl

Founded in 2012, Mirakl has been at the forefront of marketplace innovation, empowering every business to compete in the platform economy. Today, Mirakl's operating system combines an enterprise marketplace solution (Mirakl Platform) that enables retailers and B2B organizations to launch, scale, and operate marketplaces and dropship, AI-powered multichannel selling (Mirakl Connect), retail media (Mirakl Ads) and an agentic commerce infrastructure (Mirakl Nexus). With dual headquarters in Boston and Paris, Mirakl helps a global ecosystem of 450+ marketplaces (B2C and B2B) and a network of over 100k third-party marketplace sellers. Brands like Macy's, Decathlon, Carrefour, Asos, and Airbus Helicopters use Mirakl to grow their businesses in new and remarkable ways.

For more information, visit www.mirakl.com.

Mirakl in Numbers

• Founded in 2012 | Member of French Tech Next40
• 750+ employees in 9 offices worldwide: Paris, Barcelona, Bordeaux, Boston, London, Munich, New York, Sydney, Tokyo

Our Values

Working at Mirakl means accelerating your career alongside ambitious, passionate, and supportive colleagues. We’re proud of the diversity of backgrounds, perspectives, and experiences that make our teams unique.

Our 5 values guide how we collaborate:

• Work Hard Together: Teamwork and collaboration are the foundation of our success
• Get Things Done: We prioritize action and efficiency for impactful results
• Go Above & Beyond: We tackle challenges proactively and always aim for excellence
• Succeed Through Expertise: Knowledge sharing and continuous learning are core to our culture
• Satisfy & Empower Clients: We're committed to our clients' success

The Team You Will Join

You’ll be part of our Executive Assistant team led by Claire, Executive Assistant to the CEO. The team consists of 3 Executive Assistants supporting Mirakl's most senior C-levels. Together, you'll ensure seamless operational support that empowers our executive team to focus on Mirakl's growth and strategic impact.

The team works closely together to share best practices, continuously improve processes, and drive efficiency initiatives — including through the use of AI tools.

What You'll Do

Executive Support — Labs Leadership Team (CTO and Chief Data & AI Officer)

• Coordinate and proactively manage executive business calendars (anticipate conflicts, prioritise competing demands, proactively optimise agenda with enough buffers)
• Arrange travel end-to-end — flights, hotels, ground transport, visas — and ensure all logistics are in place well in advance of each trip
• Prepare and process expense reports for executives when requested, in line with internal policies
• Type, revise, edit Linkedin communications
• Handle sensitive and confidential information with absolute discretion

Labs Team Support

• Arrange and coordinate team meetings
• Manage and coordinate specific projects in support of the labs teams, for example: client visits in Mirakl HQ in Paris, team building lunches
• Aid in purchase management: raise purchase orders, track invoices, and liaise with Finance to ensure timely processing
• Liaise with HR, Finance, and IT on behalf of both departments for any operational or administrative requests (Lucca, TravelPerk, Expensya)

Event Planning & Management

• Own end-to-end logistics for a wide range of events: internal Labs Kick-Offs, QBRs, Mirakl Makers Club, team building activities
• Ensure all logistics associated with travel, offsite meetings, and events are fully in place well ahead of each date
• Source and negotiate with venues, caterers, AV suppliers, and other vendors; manage event budgets and track spend
• Manage attendee registration, invitations, RSVPs, or on-site check-in processes
• Coordinate speaker and VIP logistics: preparation materials, rehearsals, and on-site support

What You'll Bring

Experience

• 3–5+ years of experience as an Executive Assistant, ideally within a fast-growing, international organisation
• Proven track record in event planning and management, from intimate team offsites to large-scale conferences
• Hands‑on experience with expense and purchase management platforms (e.g. Payflows, Expensya)

Skills

• Highly organised, with the ability to juggle multiple workstreams and rapidly shifting priorities without losing composure
• Proactive and solutions-oriented — you anticipate needs before they become problems
• Impeccable discretion when handling sensitive business and personnel information
• Genuine curiosity for AI tools, with a drive to leverage them in your day‑to‑day work
• Strong collaborative mindset — a true team player who elevates those around them

Tools Used

• Google Suite
• Slack
• Confluence
• TravelPerk
• Expensya / Lucca
• Dust

Languages

• French: Fluent (C2 level required)
• English: Fluent (B2 level required)

Our Hiring Process

We warmly encourage you to apply to any of our roles, even if you think you're not an exact match.

1. Recruiter Intro Call — Get to know each other with Juliette, discuss your background and answer your questions about Mirakl
2. Hiring Manager Interview with Claire(~1 hour) — A deep dive into your experience and approach, including a practical case study to showcase how you work
3. Executive Interviews — Meet the CTO and key members of the Labs leadership team to assess mutual fit and discuss the role in greater depth

This position follows a hybrid work schedule, with four days in the office.

We welcome collaborators with their diverse perspectives and experiences to power us forward. These often far exceed conventional job requirements and help us create a culture of continuous learning. If you're ready to join a global leader powering digital transformation for 450+ of the world's most innovative retailers and B2B organizations.

As part of our recruitment process, Mirakl processes your personal data to review and manage your application and, where appropriate, to consider your profile for future opportunities. You can exercise your data protection rights at any time, and as further detailed in our policies. For more information about how we process your personal data and your rights, please consult your Recruitment Privacy Notice, here in English and here in French.

We may use Artificial Intelligence (AI) solutions to help streamline our hiring process, including screening applications, analyzing resumes, and assessing responses. While AI helps us work efficiently, all final hiring decisions are made by humans. For more information, visit our AI Guidelines for Candidates and Interviews.

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