Executive Assistant to CTO & CDO (Labs) – Hybrid

Mirakl; Paris; Hybrid; EUR 45,000 - 65,000; Full time

Benefits offered by this job

Hybrid work schedule

Job summary

Mirakl is seeking an Executive Assistant to support the Labs leadership team (CTO and Chief Data & AI Officer) in a fast-growing, global context. You will manage calendars, travel, and confidential information while coordinating cross-functional operations across HR, Finance, and IT.

You will also plan and execute internal events and lead process improvements with a strong focus on AI-enabled workflows, contributing to Mirakl's growth and efficiency in a hybrid work setting.

Qualifications

• 3–5+ years of experience as an Executive Assistant in a fast-growing, international organisation.
• Proven track record in event planning and management, from small team offsites to large conferences.
• Hands-on experience with expense and purchase management platforms (e.g. Payflows, Expensya).

Responsibilities

• Coordinate and proactively manage executive calendars with buffers.
• Arrange travel end-to-end — flights, hotels, ground transport, visas.
• Prepare and process expense reports aligned with internal policies.
• Type, revise, edit LinkedIn communications.
• Handle sensitive information with absolute discretion.
• Arrange and coordinate team meetings for labs.
• Assist in projects for labs teams (e.g., client visits, team lunches).
• Raise purchase orders, track invoices, liaise with Finance for processing.
• Coordinate HR, Finance, and IT requests (Lucca, TravelPerk, Expensya).
• Own end-to-end event logistics: venues, budgets, registrations, VIPs.

Skills

Executive Assistant experience

Event planning

Expense management

Purchase management

Discretion and confidentiality

AI tools curiosity

Team collaboration

Tools

Google Suite

Slack

Confluence

TravelPerk

Expensya

Lucca

Dust

Job description

Mirakl is seeking an Executive Assistant to support the Labs leadership team (CTO and Chief Data & AI Officer) in a fast-growing, global context. You will manage calendars, travel, and confidential information while coordinating cross-functional operations across HR, Finance, and IT.

You will also plan and execute internal events and lead process improvements with a strong focus on AI-enabled workflows, contributing to Mirakl's growth and efficiency in a hybrid work setting.