Executive Assistant to CTO & AI Leader | Global Labs

Mirakl---Labs; Paris; Hybride; EUR 45 000 - 60 000; Plein temps

Résumé du poste

Mirakl is seeking an experienced Executive Assistant to support the Labs Leadership Team (CTO and Chief Data & AI Officer) in a fast-growing international setting. You will manage calendars, travel logistics, and confidential information with discretion, while coordinating labs projects and events.

You will liaise with HR, Finance, and IT, handle purchases, and drive efficiency through AI-enabled processes. This hybrid role requires strong organization and collaboration within a global team.

Qualifications

• 3–5+ years of experience as an Executive Assistant in a fast-growing international org.
• Proven track record in event planning and management for various scales.
• Hands-on experience with expense and purchase management platforms.

Responsabilités

• Coordinate and proactively manage executive calendars (CTO and Chief Data & AI Officer).
• Arrange end-to-end travel (flights, hotels, ground transport, visas).
• Prepare and process expense reports per internal policies.
• Handle confidential information with absolute discretion.
• Arrange and coordinate team meetings and projects for labs teams.
• Aide in purchase management; raise PO, track invoices, liaise with Finance.
• Liaise with HR, Finance, and IT on operational requests.
• Own end-to-end logistics for events and vendor management.
• Coordinate speaker and VIP logistics for events and meetings.

Connaissances

Executive Assistant

Event planning

Discretion

Time management

Collaboration

AI curiosity

Outils

Google Suite

Slack

Confluence

Dust

Description du poste

Mirakl is seeking an experienced Executive Assistant to support the Labs Leadership Team (CTO and Chief Data & AI Officer) in a fast-growing international setting. You will manage calendars, travel logistics, and confidential information with discretion, while coordinating labs projects and events.

You will liaise with HR, Finance, and IT, handle purchases, and drive efficiency through AI-enabled processes. This hybrid role requires strong organization and collaboration within a global team.