Executive Assistant - Tech Leadership

Mirakl---Labs; Paris; Hybride; EUR 45 000 - 60 000; Plein temps

Résumé du poste

Mirakl is seeking an experienced Executive Assistant to support the Labs Leadership Team (CTO and Chief Data & AI Officer) in a fast-growing international setting. You will manage calendars, travel logistics, and confidential information with discretion, while coordinating labs projects and events.

You will liaise with HR, Finance, and IT, handle purchases, and drive efficiency through AI-enabled processes. This hybrid role requires strong organization and collaboration within a global team.

Qualifications

• 3–5+ years of experience as an Executive Assistant in a fast-growing international org.
• Proven track record in event planning and management for various scales.
• Hands-on experience with expense and purchase management platforms.

Responsabilités

• Coordinate and proactively manage executive calendars (CTO and Chief Data & AI Officer).
• Arrange end-to-end travel (flights, hotels, ground transport, visas).
• Prepare and process expense reports per internal policies.
• Handle confidential information with absolute discretion.
• Arrange and coordinate team meetings and projects for labs teams.
• Aide in purchase management; raise PO, track invoices, liaise with Finance.
• Liaise with HR, Finance, and IT on operational requests.
• Own end-to-end logistics for events and vendor management.
• Coordinate speaker and VIP logistics for events and meetings.

Connaissances

Executive Assistant

Event planning

Discretion

Time management

Collaboration

AI curiosity

Outils

Google Suite

Slack

Confluence

Dust

Description du poste

Founded in 2012, Mirakl has been at the forefront of marketplace innovation, empowering every business to compete in the platform economy.

Today, Mirakl’s operating system combines an enterprise marketplace solution (Mirakl Platform) that enables retailers and B2B organizations to launch, scale, and operate marketplaces and dropship, AI-powered multichannel selling (Mirakl Connect), retail media (Mirakl Ads) and an agentic commerce infrastructure (Mirakl Nexus).

With dual headquarters in Boston and Paris, Mirakl helps a global ecosystem of 450+ marketplaces (B2C and B2B) and a network of over 100k third-party marketplace sellers. Brands like Macy’s, Decathlon, Carrefour, Asos, and Airbus Helicopters use Mirakl to grow their businesses in new and remarkable ways.

• Founded in 2012 | Member of French Tech Next40
• 750+ employees in 9 offices worldwide: Paris, Barcelona, Bordeaux, Boston, London, Munich, New York, Sydney, Tokyo
• 350+ Mirakl Tech teams members mainly based in France

Our Values:

Working at Mirakl means accelerating your career alongside ambitious, passionate, and supportive colleagues. We're proud of the diversity of backgrounds, perspectives, and experiences that make our teams unique.

Our 5 values guide how we collaborate:

• Work Hard Together: Teamwork and collaboration are the foundation of our success
• Get Things Done: We prioritize action and efficiency for impactful results
• Go Above & Beyond: We tackle challenges proactively and always aim for excellence
• Succeed Through Expertise: Knowledge sharing and continuous learning are core to our culture
• Satisfy & Empower Clients: We're committed to our clients' success

The Team You Will Join

You’ll be part of our Executive Assistant team led by Claire, Executive Assistant to the CEO. The team consists of 3 Executive Assistants supporting Mirakl's most senior C‑levels. Together, you'll ensure seamless operational support that empowers our executive team to focus on Mirakl's growth and strategic impact.

The team works closely together to share best practices, continuously improve processes, and drive efficiency initiatives — including through the use of AI tools.

What You"ll Do

Executive Support — Labs Leadership Team (CTO and Chief Data & AI Officer)

• Coordinate and proactively manage executive business calendars (anticipate conflicts, prioritise competing demands, proactively optimise agenda with enough buffers)
• Arrange travel end‑to‑end — flights, hotels, ground transport, visas — and ensure all logistics are in place well in advance of each trip
• Prepare and process expense reports for executives when requested, in line with internal policies
• Handle sensitive and confidential information with absolute discretion

Labs Team Support

• Arrange and coordinate team meetings
• Manage and coordinate specific projects in support of the labs teams, for example: client visits in Mirakl HQ in Paris, team building lunches
• Aid in purchase management: raise purchase orders, track invoices, and liaise with Finance to ensure timely processing
• Liaise with HR, Finance, and IT on behalf of both departments for any operational or administrative requests (Lucca, TravelPerk, Expensya)

Event Planning & Management

• Own end‑to‑end logistics for a wide range of events : internal Labs Kick‑Offs, QBRs, Mirakl Makers Club, team building activities
• Ensure all logistics associated with travel, offsite meetings, and events are fully in place well ahead of each date
• Source and negotiate with venues, caterers, AV suppliers, and other vendors; manage event budgets and track spend
• Manage attendee registration, invitations, RSVPs, and on‑site check‑in processes
• Coordinate speaker and VIP logistics: preparation materials, rehearsals, and on‑site support

What You’ll Bring

Experience

• 3–5+ years of experience as an Executive Assistant, ideally within a fast‑growing, international organisation
• Proven track record in event planning and management, from intimate team offsites to large‑scale conferences
• Hands‑on experience with expense and purchase management platforms (e.g. Payflows, Expensya)

Skills

• Highly organised, with the ability to juggle multiple workstreams and rapidly shifting priorities without losing composure
• Proactive and solutions‑oriented — you anticipate needs before they become problems
• Impeccable discretion when handling sensitive business and personnel information
• Genuine curiosity for AI tools, with a drive to leverage them in your day‑to‑day work
• Strong collaborative mindset — a true team player who elevates those around them

Tools Used

• Google Suite
• Slack
• Confluence
• Dust

This position follows a hybrid work schedule, with four days in the office.

Mirakl handles personal data during your recruitment processes. Mirakl is the controller of the personal data, meaning it decides how and why the data is processed. Mirakl takes strong commitment to protecting applicant data and ensuring compliance with privacy regulations during the recruitment process, in particular: Types of Data Processed: Mirakl collects data such as name, contact details, educational and employment history, and other relevant information provided during the application process. Purpose of Data Use: The data is used to manage and process applications, communicate with candidates and, upon successful application, to onboard the individual. Data Access and Sharing: Access to personal data is generally restricted within Mirakl and its affiliates, though some third‑party providers might have access to carry out specific functions like reference checks and payroll processing. Data Retention: Personal data is retained only as long as necessary for the recruitment process or to comply with legal obligations, typically up to two years from the last contact. Rights of Individuals: Candidates have rights regarding their data, including access, data portability, correction, restriction of processing, and in certain cases, deletion. In addition, they may lodge a complaint with an EU supervisory authority. Queries and complaints: If you have any questions or wish to exercise your rights, you may fill in this form or directly contact us by sending an email to [e-mail].

We welcome collaborators with their diverse perspectives and experiences to power us forward. These often far exceed conventional job requirements and help us create a culture of continuous learning. If you’re ready to join a global leader powering digital transformation for 450+ of the world’s most innovative retailers and B2B organizations.

A full version of Mirakl’s Privacy Policy is accessible, here.