Executive Assistant & Operations Coordinator

OECD Parliamentary Group; Paris; Vor Ort; EUR 36.000 - 52.000; Vollzeit

Benefits dieser Stelle

Zusammenfassung

OECD Parliamentary Group in Paris, France invites applications for an Administrative and Operational Support role. The position focuses on high-quality administrative support to managers and teams, drafting documents, and managing information with confidentiality.

You will coordinate meetings, travel arrangements, and logistics; build relationships with internal and external stakeholders; and contribute to process improvements in a multicultural, international setting.

Qualifikationen

• A good secondary level of education, preferably in studies related to administration.
• Training in office management or as a secretary/assistant would be an advantage.
• At least one year of relevant experience providing administrative, operational or executive support, including document preparation, correspondence, records management and routine follow-up.
• Experience supporting meetings, missions, travel arrangements, events or other logistical activities.
• Experience working with colleagues, managers and various stakeholders in a responsive, professional and service-oriented manner.
• Experience working in an international or multicultural environment would be desirable.

Aufgaben

• Provide high-quality administrative, coordination and operational support to managers and teams.
• Draft, edit and format correspondence, reports, presentations and other business documents.
• Manage information, records and documentation, ensuring accuracy, confidentiality and compliance with organisational procedures.
• Use office productivity and digital collaboration tools effectively to support team objectives.
• Support the planning and coordination of meetings and prepare agendas, organise logistics and ensure timely follow-up on actions and deliverables.
• Monitor priorities and activities and manage multiple tasks simultaneously in a fast-paced environment.
• Contribute to process improvements and the efficient functioning of the assigned team or Directorate.
• Build and maintain effective working relationships with internal and external stakeholders.
• Facilitate communication and information flow across teams and organisational levels.
• Provide responsive and client-focused support, handling enquiries professionally and efficiently.
• Coordinate travel arrangements and related logistical requirements, as needed.
• Assist with contract administration, procurement-related activities and budget monitoring, in accordance with OECD policies and procedures.
• Exercise sound judgement, discretion and professionalism when handling sensitive or confidential information.
• Demonstrate a proactive, solution-oriented approach and the ability to work independently in a multicultural and collaborative environment.

Kenntnisse

Administrative support

Coordination

Documentation

Communication

Multitasking

Ausbildung

Secondary education

Office management training

Secretarial/Assistant training

Tools

Microsoft 365

Outlook

Word

Excel

PowerPoint

Teams

Jobbeschreibung

OECD Parliamentary Group in Paris, France invites applications for an Administrative and Operational Support role. The position focuses on high-quality administrative support to managers and teams, drafting documents, and managing information with confidentiality.

You will coordinate meetings, travel arrangements, and logistics; build relationships with internal and external stakeholders; and contribute to process improvements in a multicultural, international setting.