Assistants

Oecd; Paris; On-site; EUR 36,000 - 52,000; Full time

Benefits offered by this job

Job summary

OECD Parliamentary Group in Paris, France invites applications for an Administrative and Operational Support role. The position focuses on high-quality administrative support to managers and teams, drafting documents, and managing information with confidentiality.

You will coordinate meetings, travel arrangements, and logistics; build relationships with internal and external stakeholders; and contribute to process improvements in a multicultural, international setting.

Qualifications

• A good secondary level of education, preferably in studies related to administration.
• Training in office management or as a secretary/assistant would be an advantage.
• At least one year of relevant experience providing administrative, operational or executive support, including document preparation, correspondence, records management and routine follow-up.
• Experience supporting meetings, missions, travel arrangements, events or other logistical activities.
• Experience working with colleagues, managers and various stakeholders in a responsive, professional and service-oriented manner.
• Experience working in an international or multicultural environment would be desirable.

Responsibilities

• Provide high-quality administrative, coordination and operational support to managers and teams.
• Draft, edit and format correspondence, reports, presentations and other business documents.
• Manage information, records and documentation, ensuring accuracy, confidentiality and compliance with organisational procedures.
• Use office productivity and digital collaboration tools effectively to support team objectives.
• Support the planning and coordination of meetings and prepare agendas, organise logistics and ensure timely follow-up on actions and deliverables.
• Monitor priorities and activities and manage multiple tasks simultaneously in a fast-paced environment.
• Contribute to process improvements and the efficient functioning of the assigned team or Directorate.
• Build and maintain effective working relationships with internal and external stakeholders.
• Facilitate communication and information flow across teams and organisational levels.
• Provide responsive and client-focused support, handling enquiries professionally and efficiently.
• Coordinate travel arrangements and related logistical requirements, as needed.
• Assist with contract administration, procurement-related activities and budget monitoring, in accordance with OECD policies and procedures.
• Exercise sound judgement, discretion and professionalism when handling sensitive or confidential information.
• Demonstrate a proactive, solution-oriented approach and the ability to work independently in a multicultural and collaborative environment.

Skills

Administrative support

Coordination

Documentation

Communication

Multitasking

Education

Secondary education

Office management training

Secretarial/Assistant training

Tools

Microsoft 365

Outlook

Word

Excel

PowerPoint

Teams

Job description

Main Responsibilities

Administrative and Operational Support

• Provide high-quality administrative, coordination and operational support to managers and teams.
• Draft, edit and format correspondence, reports, presentations and other business documents.
• Manage information, records and documentation, ensuring accuracy, confidentiality and compliance with organisational procedures.
• Use office productivity and digital collaboration tools effectively to support team objectives.

Planning and Organisation

• Support the planning and coordination of meetings and prepare agendas, organise logistics and ensure timely follow-up on actions and deliverables.
• Monitor priorities and activities and manage multiple tasks simultaneously in a fast-paced environment.
• Contribute to process improvements and the efficient functioning of the assigned team or Directorate.

Stakeholder Relations and Communication

• Build and maintain effective working relationships with internal and external stakeholders.
• Facilitate communication and information flow across teams and organisational levels.
• Provide responsive and client-focused support, handling enquiries professionally and efficiently.

Resource and Logistical Support

• Coordinate travel arrangements and related logistical requirements, as needed.
• Assist with contract administration, procurement-related activities and budget monitoring, in accordance with OECD policies and procedures.

Professionalism and Discretion

• Exercise sound judgement, discretion and professionalism when handling sensitive or confidential information.
• Demonstrate a proactive, solution-oriented approach and the ability to work independently in a multicultural and collaborative environment.

The areas of specialisation:

• Executive assistance - Supporting senior leaders through calendar management, executive correspondence, stakeholder liaison, travel coordination and executive office operations.
• Administrative assistance- Supporting team operations and organisational activities through administrative coordination, records management, financial support, and/or the communication and delivery of meetings, missions, conferences and events.

Ideal Candidate Profile

Academic Background

• A good secondary level of education, preferably in studies related to administration.
• Training in office management or as a secretary/assistant would be an advantage.

Professional Background

• At least one year of relevant experience providing administrative, operational or executive support, including document preparation, correspondence, records management and routine follow-up.
• Experience supporting meetings, missions, travel arrangements, events or other logistical activities.
• Experience working with colleagues, managers and various stakeholders in a responsive, professional and service-oriented manner.
• Experience working in an international or multicultural environment would be desirable.

Technical skills

• Strong drafting, editing, formatting and document production skills.
• Strong organisational skills, with strong attention to detail and the ability to manage priorities, deadlines and follow-up actions.
• Good coordination skills for meetings, missions, events, travel arrangements and related logistics.
• Strong interpersonal and communication skills.
• Ability to manage records, databases and confidential information with discretion and sound judgement.
• Familiarity with administrative, financial, procurement, travel, meeting or event-support processes.
• Problem-solving skills and willingness to learn organisational systems and new procedures.

Tools

• Excellent knowledge and experience in the use of Microsoft 365 applications, including Microsoft Outlook, Word, Excel, PowerPoint, Teams.
• Demonstrated AI literacy, including the effective and responsible use of AI-powered tools such as Copilot, and the ability to quickly learn and adapt to new technologies and software applications.

Core Competencies

OECD staff are expected to demonstrate behaviours aligned to six core competencies which will be assessed as part of this hiring processes: Vision and Strategy (Level 1); Enable People (Level 1); Ethics and Integrity (Level 1); Collaboration and Horizontality (Level 2); Achieve Results (Level 1); Innovate and Embrace Change (Level 1).

To learn more about the definitions for each competency for levels 1-3, please refer to OECD Core Competencies.

Languages

• Fluency in one of the two OECD official languages (English and French) and knowledge of the other, with a commitment to reach a good working level.
• For certain positions, knowledge of other languages would be an asset.

Closing Date

This vacancy should be filled as soon as possible, and applications should reach us no later than midnight 18 November 2026 (Paris time).

Contract Duration

The appointment type (i.e. open-ended or fixed term) will be determined based on the needs of the Directorate and will be confirmed when an offer of employment is made to the selected candidate.

What the OECD offers

Based on the cl