Executive Assistant - France Office

Dubai Chambers; Paris; Sur place; EUR 40 000 - 60 000; Plein temps

Résumé du poste

Dubai Chambers in Paris seeks a capable professional to support the Chief Representative for France Office, handling international relations objectives via the International Office and coordinating communications, seminars, and stakeholder engagement.

The role requires 1–2 years in corporate affairs, fluency in English and local languages, and strong MS Office skills. You will ensure compliance with policies, assist with project activities, and contribute to process improvements.

Qualifications

• Bachelor’s degree in international business, business administration or related field.
• 1–2 years of progressive experience in corporate affairs or external relations.
• Business awareness and knowledge of the local business community.
• Fluent in English and country languages (read, spoken, written).
• Proficient in MS Office and office productivity tools.

Responsabilités

• Support the Chief Representative of France Office in implementing international relations objectives via the International Office.
• Coordinate administrative operations and ensure reporting to HQ is timely and accurate.
• Manage communications and support marketing and social media outreach.
• Assist project-based activities and organize business facilitation platforms such as seminars and conferences.
• Provide assistance to the Chief Representative as needed.
• Ensure adherence to information security policies and report breaches.
• Contribute to continuous improvement of departmental systems, policies, processes and procedures.
• Ensure compliance with departmental policies and SOPs for consistency and control.
• Prepare timely departmental reports meeting Dubai requirements and quality standards.
• Handle other relevant tasks as required.

Connaissances

Communication Skills

Fluent in English

Country languages

MS Office

Excellent team skills

PR Management

Events Management

Local / International Business & Trade

Diplomatic & International Business

Formation

Bachelor’s degree in international business, Business Administration or other relevant fields

Outils

MS Office

Description du poste

Key Accountabilities

To provide support to the Chief Representative of France Office in implementing international relations objectives, via the International Office, including effective, efficient, and sustainable operations of the office, management of stakeholder relations, maintaining all types of communication, and assistance with roadmap implementation.

Administrative Operations

• Ensure all administrative operations of the office are conducted to the highest standard, amongst other areas, to ensure all reporting procedures and processes delegated by HQ are conducted in a timely manner and adhere to all set deadlines.
• Manage all types of communication and support with marketing and social media outreach.
• Assist the full cycle implementation of project-based activities via the International Offices.
• Support in the organization of all business facilitation platforms, such as seminars, conferences, group discussions, roundtable, forums and others.
• Provide assistance to the Chief Representative of Representative Office, when and if needed.

Information Security

• Adherence to the information security policies/processes/program and for reporting any security breaches or incidents to the direct management.

Policies, Systems, Processes and Procedures

• Contribute to the identification of opportunities for the continuous improvement of departmental systems, policies, processes and practices considering ‘international leading practices’ to improve productivity and operational efficiency.
• Provide critical input to support the development of Department’s systems, policies, processes, and procedures to meet business requirements.
• Ensure team members comply with all Department’s policies, processes, standard operating procedures and instructions so that work is carried out in a controlled and consistent manner.

Quality, Health, Security, Safety and Environment

Ensure compliance with regulatory requirements and relevant quality, health, safety, security and environmental procedures and controls across the Department to guarantee employee safety and delivery of high-quality services.

Reporting

Ensure that all departmental reports are prepared timely and accurately and meet Dubai requirements, policies and quality standards.

Others

Other relevant tasks of the job purpose when, and if required.

Qualifications & Experience

Bachelor’s degree in international business, Business Administration or other relevant fields.

Minimum Experience and Skills

• 1 - 2 years of progressive experience in corporate affairs, external relations in various huge organizations or business.
• Business research experience.
• Must have business awareness and basic knowledge about local country’s business community.
• Fluent in English, and country languages (read, spoken, written).
• Excellent knowledge in MS applications.
• Excellent team skills.

Competencies

• Communication Skills
• PR Management
• Events Management
• Local / International Business & Trade Acumen
• Business & Trade Promotions Management.
• International Relations Management
• Diplomatic & International Business Protocol