Executive Assistant

Jobtailor; Issy-les-Moulineaux; Sur place; EUR 50 000 - 60 000; Plein temps

Résumé du poste

Jobtailor in Issy-les-Moulineaux, France, is seeking an Executive Assistant to support the Executive Management by proactively managing agendas, priorities and deadlines, and organizing meetings, travel and working sessions.

You will prepare files, notes, presentations and agendas for committees; coordinate governance bodies; track action plans and ensure smooth information flow, while supporting onboarding and budget follow-up. Fluency in French and English and strong writing are essential.

Qualifications

• Minimum 7 years’ experience in executive support.
• Proficiency with Outlook, PowerPoint, Excel and Teams.
• Fluent in French and English with strong writing and synthesis.
• Ability to manage multiple priorities in an international environment.
• Higher education Bac+2/3 or equivalent.

Responsabilités

• Proactively manage the agenda, priorities and deadlines of the Executive Management.
• Organize meetings, appointments, business travel and working sessions.
• Prepare files, materials, notes, presentations and agendas for committees and meetings.
• Coordinate and facilitate governance bodies (executive committees, team meetings, seminars).
• Track action plans and ensure smooth information flow.
• Support onboarding of new employees.
• Manage administrative and budgetary follow-up (purchases, invoicing, vendors).
• Draft, proofread and format documents and communications in French and English.

Connaissances

Bilingual English/French

Writing & synthesis

Multitasking

Organizational skills

Interpersonal skills

International environment experience

Formation

Bac+2/3 or higher

Outils

Outlook

PowerPoint

Excel

Teams

Description du poste

• Proactively manage the agenda, priorities and deadlines of the Executive Management
• Organize meetings, appointments, business travel and working sessions
• Prepare files, materials, notes, presentations and agendas for various committees and meetings
• Coordinate and facilitate governance bodies (executive committees, team meetings, seminars)
• Track action plans and ensure smooth information flow
• Support onboarding of new employees
• Manage administrative and budgetary follow-up (purchases, invoicing, vendors)
• Draft, proofread and format documents and communications in French and English

Requirements

• Higher education (minimum Bac+2/3) with at least 7 years’ experience in executive support
• Excellent command of office and collaboration tools (Outlook, PowerPoint, Excel, Teams)
• Strong writing skills and the ability to synthesize information, in both French and English
• Ability to work confidently in an international environment and manage multiple priorities
• Operational to fluent level of English required

Core Competencies

Demonstrates expertise in executive support, including managing agendas, coordinating meetings, and drafting documents in both French and English. Proficient in utilizing office and collaboration tools to enhance productivity and communication in an international environment.

Highest-signal resume keywords

• Executive Support Experience
• Bilingual Communication Skills
• Office Tools Proficiency
• Meeting Coordination
• Budget Management

ATS Optimization Keywords

Hard Skills

• Document Drafting
• Proofreading
• Information Synthesis
• Agenda Management
• Budgetary Follow-Up

Soft Skills

• Multitasking
• Organizational Skills
• Interpersonal Skills

Industry Keywords

• Executive Management
• Governance Bodies
• Onboarding
• International Environment

Tools & Technologies

• Outlook
• PowerPoint
• Excel
• Teams