Executive Assistant

Jobtailor; Benfeld; Sur place; EUR 42 000 - 56 000; Plein temps

Résumé du poste

Jobtailor is seeking an experienced Executive Assistant to support the Business Line Director with calendar management, travel arrangements in an international context, and expense reporting. The role requires coordinating meetings, preparing presentations, and tracking follow-ups across stakeholders, while ensuring timely delivery of tasks and KPI reporting.

Ideal candidates will have 5+ years in administrative support, a post-secondary diploma in executive assistance, and advanced English

Description du poste

• Manage the Business Line Director’s calendar, coordinating priorities and optimizing schedules.
• Arrange business travel and make travel reservations in an international context for the Business Line.
• Handle the Business Line Director’s expense reports and delegated tasks, such as approving leave, expenses and travel, and telework requests on their behalf.
• Prepare meetings: collect topics, draft agendas and coordinate the various stakeholders.
• Track follow-up actions decided in meetings and prompt stakeholders to ensure timely completion.
• Prepare and format PowerPoint presentations, and collect and consolidate data required for reporting.
• Support logistical organization of seminars and internal events, while anticipating and managing contingencies.
• Update the Business Line SPS internal Yello portal, including files and links.
• Update the Business Line SPS KPIs.

Requirements

• Post-secondary diploma (equivalent to Bac +2 to Bac +3) in executive assistance or equivalent.
• Minimum of 5 years’ experience in administrative support, ideally as an executive assistant.
• Proven ability to manage complex calendars, organize business travel and follow up meetings.
• Advanced professional English (C1).
• Excellent command of Microsoft Office, notably Outlook, Excel and PowerPoint.

Core Competencies

Demonstrates expertise in managing complex calendars, organizing international business travel, and preparing professional presentations. Proficient in administrative support with a strong command of Microsoft Office tools and advanced English communication skills.

Highest-signal resume keywords

• Calendar Management
• Business Travel Coordination
• Meeting Preparation
• Microsoft Office Proficiency
• Advanced English (C1)

ATS Optimization Keywords

Hard Skills

• Administrative Support
• Expense Reporting
• Data Consolidation
• KPI Tracking
• Logistical Organization

Soft Skills

• Stakeholder Coordination
• Time Management
• Attention to Detail

Certifications & Qualifications

• Post-Secondary Diploma in Executive Assistance

Industry Keywords

• Executive Assistant
• International Travel
• Meeting Follow-Up
• Seminar Organization

Tools & Technologies

• Microsoft Outlook
• Microsoft Excel
• Microsoft PowerPoint
• Yello Portal