Administrative & PMO Coordinator - Multidepartment Ops

Sopra Steria Company; Paris; On-site; EUR 35,000 - 52,000; Full time

Job summary

Sopra Steria is seeking an Administrative and Operational Support specialist in Paris to provide backbone support to financial, accounting, engineering, and management activities. The role covers PMO and quality-related processes, with a focus on digital collaboration and ICT management.

The position requires coordinating meetings, managing calendars, and supporting staff through welcome office services. Fluency in English is mandatory; French knowledge is a plus.

Qualifications

• Minimum 4 years of experience in business or public administration.
• Excellent coordination and stakeholder management.
• Experience with document and records management.
• Ability to manage multiple priorities and deadlines.
• Fluent in English; French is an advantage.
• Experience across finance, HR, procurement, ICT, and engineering functions.

Responsibilities

• Provide administrative and operational support to financial activities.
• Provide administrative and operational support to accounting processes.
• Provide administrative and operational support related to engineering activities.
• Provide administrative and operational support related to management and institutional activities.
• Provide administrative and operational support to PMO and quality-related activities.
• Support digital collaboration initiatives and ICT management activities.
• Organize and coordinate meetings related to engineering, ICT, management, and operational activities.
• Manage calendars and scheduling activities.
• Coordinate stakeholders and support communication between teams.
• Facilitate PMO-related coordination activities.
• Manage ID registration and deregistration processes.
• Coordinate vehicle registration and deregistration procedures.
• Provide advisory services regarding host country agreements and applicable rules.
• Manage welcome office documentation and reporting.
• Monitor and manage shared functional mailboxes.
• Process and manage VAT claims.
• Provide driving licence support services.
• Deliver induction and orientation training sessions.
• Support staff relocation activities.
• Provide mission support services.
• Coordinate travel-related administrative activities and associated documentation.

Skills

Coordination

Stakeholder management

Documentation management

Digital collaboration tools

Multitasking

Communication

Customer service orientation

Attention to detail

English fluency

Tools

Office applications

Document management systems

Job description

Sopra Steria is seeking an Administrative and Operational Support specialist in Paris to provide backbone support to financial, accounting, engineering, and management activities. The role covers PMO and quality-related processes, with a focus on digital collaboration and ICT management.

The position requires coordinating meetings, managing calendars, and supporting staff through welcome office services. Fluency in English is mandatory; French knowledge is a plus.