Administrative & PMO Operations Coordinator

Sopra Steria; Toulouse; On-site; EUR 26,000 - 34,000; Full time

Job summary

CS GROUP in Toulouse, France, is seeking an Administrative and Operational Support specialist to assist financial activities, accounting processes, engineering tasks, and management activities. You will organize meetings, manage calendars, coordinate stakeholders, support PMO and quality-related activities, and oversee Welcome Office services, travel support, VAT claims, and staff induction.

Fluency in English is mandatory; knowledge of French is a strong advantage.

Qualifications

• 4 years of experience in business or public administration.
• Excellent coordination and stakeholder management abilities.
• Experience with document and records management.
• Ability to manage multiple priorities and deadlines.
• Strong communication and customer-service orientation.
• Proficiency with digital collaboration tools and office applications.
• Attention to detail and accuracy in handling documentation and records.
• Ability to work across multidisciplinary teams including finance, HR, procurement, ICT, and engineering functions.
• Fluency in English is mandatory; knowledge of French is a strong advantage.

Responsibilities

• Provide administrative and operational support to financial activities.
• Provide administrative and operational support to accounting processes.
• Provide administrative and operational support related to engineering activities.
• Provide administrative and operational support related to management and institutional activities.
• Provide administrative and operational support to PMO and quality-related activities.
• Support digital collaboration initiatives and ICT management activities.
• Organize and coordinate meetings related to engineering, ICT, management, and operational activities.
• Manage calendars and scheduling activities.
• Coordinate stakeholders and support communication between teams.
• Facilitate PMO-related coordination activities.
• Manage ID registration and deregistration processes.
• Coordinate vehicle registration and deregistration procedures.
• Provide advisory services regarding host country agreements and applicable rules.
• Manage welcome office documentation and reporting.
• Monitor and manage shared functional mailboxes.
• Process and manage VAT claims.
• Provide driving licence support services.
• Deliver induction and orientation training sessions.
• Support staff relocation activities.
• Coordinate travel-related administrative activities and associated documentation.

Skills

Coordination

Stakeholder management

Communication

Customer service

Multitasking

Attention to detail

Tools

Office suite

Digital collaboration tools

Job description

CS GROUP in Toulouse, France, is seeking an Administrative and Operational Support specialist to assist financial activities, accounting processes, engineering tasks, and management activities. You will organize meetings, manage calendars, coordinate stakeholders, support PMO and quality-related activities, and oversee Welcome Office services, travel support, VAT claims, and staff induction.

Fluency in English is mandatory; knowledge of French is a strong advantage.