Administrative Officer

Efund Group; Bordeaux; Sur place; EUR 42 000 - 64 000; Plein temps

Résumé du poste

Efund Group in Bordeaux seeks an experienced administrator to be the backbone of Finance, HR, and operations in an international setting. You will manage invoices, VAT, contracts, invoicing, payroll coordination, and cross-site logistics.

You will streamline processes, develop KPI reporting, support EU-funded projects, and ensure compliance while collaborating with consultants and clients in a multicultural, digitally driven environment.

Qualifications

• Fluent English required in an international environment.
• Bachelor’s or Master’s degree in a relevant field.
• 5+ years in administrative or operations roles, ideally project-based.

Responsabilités

• Finance & Accounting: manage invoices, VAT declarations, coordinate with accountants, oversee expense reports.
• Contracts & Invoicing: issue and track contracts and invoices, follow up on signatures and payments, maintain records in Salesforce and Google Drive.
• Human Resources: onboarding/offboarding, payroll coordination, leave management (Lucca), training organisation, monthly reporting across sites.
• EU-Funded Projects: complete administrative forms for Horizon Europe, FP10, Innovation Fund, LIFE (starting 2027).
• Office & Logistics Management: office supplies, vendor contracts, IT setup, travel logistics, team events.
• Continuous Improvement: generate KPI reports, identify inefficiencies, support automation, serve as main point of contact for consultants and clients.

Connaissances

Fluent English

Excel skills

Office / Workspace tools

Salesforce familiarity

Formation

Bachelor's or Master's degree in Business Administration, Finance, HR, or related field

Outils

Salesforce

Lucca

Microsoft Office

Google Workspace

Description du poste

You are organised, detail-oriented, and comfortable juggling between sales administration, HR, and logistics in an international environment? Join Efund, a consulting company supporting EU-funded projects, with teams based across France, Bulgaria, and Italy!

Your Missions

Reporting directly to the General Manager, you will be the administrative backbone of the company:

Finance & Accounting

Manage incoming invoices, VAT customs declarations, coordinate with accountants, oversee expense reports.

Contracts & Invoicing

Issue and track client contracts and invoices, follow up on signatures and payments, maintain accurate records in Salesforce and GDrive.

Human Resources

Handle onboarding/offboarding, payroll coordination, leave management (Lucca), bonus tracking, training organisation, and monthly reporting across sites.

EU-Funded Projects

(starting 2027) Complete administrative forms (Part A) for EU-funded projects such as Horizon Europe, FP10, Innovation Fund, LIFE, etc.

Office & Logistics Management

Oversee office supplies, vendor contracts, IT setup, business travel logistics, and team events.

Continuous Improvement

Generate KPI reports, identify process inefficiencies, support automation initiatives, and serve as the main point of contact for consultants and clients. Develop as a chief of staff in the long term.

• Bachelor's or Master's degree in Business Administration, Finance, HR, or related field,
• 5+ years of experience in an administrative or operations role, ideally in a project-based, international environment,
• Experience with EU-funded projects or public funding compliance is highly desirable,
• Proficient in Microsoft Office / Google Workspace; familiarity with Salesforce and Lucca is a plus,
• Strong Excel skills for budgeting, reporting, and data analysis,
• Fluent English is required,
• Excellent organisational skills, attention to detail, proactivity, and discretion,
• Comfortable in a multicultural, digitally-driven environment,

Why Join Us?

Be part of a dynamic, international team working on high-impact projects tied to European innovation, within a growing company that values autonomy and continuous improvement. We are located in a nice office in the center of Bordeaux.