Administrative Assistant

PNO Innovation France; Paris; Sur place; EUR 32 000 - 36 000; Plein temps

Résumé du poste

PNO Innovation is seeking an Administrative Assistant to support day-to-day administrative operations for the Paris office. You will report to the France Administrative & Finance Manager and provide hands-on support across documents, suppliers, facilities and events.

This role requires strong organisation, discretion and the ability to work with colleagues across Europe in both French and English. You will help maintain efficient office processes and contribute to a smoothly run office

Qualifications

• Excellent French, both written and spoken (C2 level).
• Strong professional English, both written and spoken (C1 level).
• Strong organisational skills with the ability to manage multiple requests and deadlines.

Responsabilités

• Handle day-to-day administrative requests and prepare, format and organise administrative documents.
• Maintain filing systems, records, trackers and inventories, ensuring information is up to date.
• Coordinate office supplies, orders, deliveries and routine administrative matters with suppliers and service providers.
• Support the management of office facilities, maintenance requests and follow-up with external providers.
• Maintain inventories of IT, telephone and office equipment and prepare equipment for new joiners and retrieve on departure.
• Assist with insurance, company vehicle and other operational files.
• Organise and logistics for internal meetings, events and conventions.
• Proactively follow up on outstanding requests and escalate delays when needed.

Connaissances

French C2

English C1

Organisational skills

Proactive & reliable

Interpersonal skills

Discretion

Autonomy

Stakeholder management

Microsoft Office

Outils

Microsoft Outlook

Word

Excel

Teams

Description du poste

PNO Innovation is the leading innovation and funding consultancy in Europe. With our broad sector expertise, and more than 40 years of experience in national and European grants, we help give space to good ideas and make innovation happen.

PNO Innovation employs more than 600 professionals across offices throughout Europe: Belgium, Germany, France, Greece, Italy, the Netherlands, Norway, Portugal, Spain and the UK. What started more than 40 years ago as a student project in the Netherlands has grown into a European industry leader with a focus on creating sustainable impact.

Job Summary

As part of our French organisation, we are looking for an Administrative Assistant to support the day-to-day administrative operations of PNO France and contribute to the smooth running of our Paris office.

Reporting to the France Administrative & Finance Manager, you will provide hands-on administrative support across a broad range of activities, including office administration, suppliers, equipment, facilities, documentation and internal events.

This is a practical and varied role requiring strong organisation, reliability, discretion and follow-through. You will interact with colleagues at different levels of the organisation, external suppliers and international colleagues and visitors.

As part of PNO's European organisation, you will work in both French and English in an international professional environment.

Your Mission

Your mission will be to ensure that day-to-day administrative matters are handled efficiently, accurately and followed through to completion.

You will help keep administrative processes, office operations and supporting documentation organised while providing reliable support to the Administrative & Finance Manager and the wider PNO France team.

You will work with autonomy in your day-to-day responsibilities, proactively following up on requests, coordinating with different stakeholders and identifying and escalating issues when necessary.

Your Tasks

• Handle day-to-day administrative requests and prepare, format and organise administrative documents.
• Maintain filing systems, records, trackers and inventories, ensuring information remains accurate and up to date.
• Coordinate office supplies, orders, deliveries and routine administrative matters with suppliers and service providers.
• Support the management of office facilities, maintenance requests and administrative follow-up with external providers.
• Maintain inventories of IT, telephone and office equipment, including equipment preparation for new joiners and recovery when employees leave.
• Support the administrative follow-up of insurance, company vehicle and other operational files.
• Support the organisation and logistics of internal meetings, conventions and team events.
• Follow up proactively on outstanding requests and actions, carry out necessary reminders and elevate delays, discrepancies or issues when required.

Your Profile

• Previous experience in an Administrative Assistant, Office Assistant or similar role, ideally within professional services, consulting, an SME or another fast-paced environment.
• Excellent French, both written and spoken (C2 level).
• Strong professional English, both written and spoken (C1 level), enabling you to work confidently in an international environment.
• Strong organisational skills and attention to detail, with the ability to manage several requests, priorities and deadlines simultaneously.
• Proactive and reliable approach, with the autonomy to take ownership of tasks and follow them through to completion.
• Good command of Microsoft Office, particularly Outlook, Word, Excel and Teams, and confidence using digital and administrative tools.
• Strong interpersonal and communication skills, with the ability to interact professionally and tactfully with colleagues, management, suppliers and external contacts.
• Discreet, adaptable and service-oriented, with sound judgement and the confidence to raise issues when necessary.

Why Us

• Join a European organisation at the heart of innovation and public funding.
• Work in an international environment with colleagues and stakeholders across Europe.
• Take on a varied role with exposure to multiple aspects of the day-to-day operations of PNO France.
• Work closely with the France Administrative & Finance Manager and support colleagues across the organisation.
• Build broad experience across administration, suppliers, facilities, equipment and internal operations.
• Develop your organisational, coordination and stakeholder-management skills in a dynamic professional environment.
• Benefit from a permanent CDI with a salary of €32,000–€36,000 gross per year, depending on experience and profile.
• Become part of PNO Innovation, a European team supporting innovation, research and sustainable development across Europe.