Workplace Experience Coordinator, Espoo

Sodexo Oy; Espoo; On-site; EUR 40,000 - 65,000; Full time

Benefits offered by this job

Flexible work environment

Competitive compensation

Training & development

Career growth opportunities

Occupational healthcare & bonus scheme

Job summary

Sodexo Oy is seeking an experienced Workplace Experience Coordinator in Espoo to create a welcoming, functional workplace and enable employees to do their best work. You will coordinate initiatives, support space planning, and drive employee engagement in a dynamic international setting.

You will collaborate with client stakeholders and the service team to continually develop the workplace, support sustainability efforts, and manage campaigns, furniture, and office projects.

Qualifications

• Bachelor’s degree or equivalent in hospitality, workplace management, facility management, business admin or related field.
• 2–3 years in workplace experience, facilities, office management, hospitality, events or similar coordination role.
• Experience supporting employee engagement initiatives or workplace programs.
• Strong stakeholder management and communication across diverse teams.
• Proficiency in Microsoft 365 applications.

Responsibilities

• Coordinate workplace experience services and daily site operations across the client environment.
• Support workplace experience and employee engagement initiatives to enhance the overall experience.
• Partner with local Building Ambassadors to ensure a welcoming, functional workplace.
• Maintain workplace information, floorplans, seating data, and space-related records.
• Support sustainability initiatives and environmentally responsible practices.
• Plan and coordinate workplace campaigns including security awareness, etiquette, wellbeing, and seasonal activities.
• Coordinate furniture, decorations and improvements to enhance the office environment.
• Monitor workplace standards and readiness to ensure high-quality experience for employees and visitors.
• Support workplace projects, space planning, moves, and layout changes.
• Collaborate with client stakeholders, service providers, and internal teams for smooth operations.
• Identify opportunities to improve workplace experience, engagement and efficiency.

Skills

Stakeholder management

Communication

Microsoft 365

Organizational skills

English proficiency

Finnish language

Education

Bachelor’s degree or equivalent experience

Tools

Microsoft 365

Job description

We are looking for an experienced Workplace Experience Coordinator to join our team supporting a strategic client, a global technology company in Espoo.

In this role, you will play a key part in creating an engaging, functional, and welcoming workplace environment that enables employees to do their best work. You will coordinate workplace experience initiatives, support space and workplace planning activities, drive employee engagement campaigns, and help maintain high workplace standards across the office environment.

Working closely with client stakeholders, Building Ambassador, and workplace service team, you will contribute to the continuous development of the workplace by supporting sustainability initiatives, workplace projects, employee experience programs, and office environment enhancements.

Tis role is ideal for a proactive and service-minded professional who enjoys improving workplace experiences, coordinating multiple initiatives, and building positive relationships with stakeholders in a dynamic international environment.

Your responsibilities

• – Coordinate workplace experience services and daily site operations across the client environment.
• – Support workplace experience and employee engagement initiatives that enhance the overall employee experience.
• – Partner with local Building Ambassadors to ensure a welcoming, functional, and engaging workplace environment.
• – Maintain workplace information, floorplans, seating data, and space-related records.
• – Support sustainability initiatives and help drive environmentally responsible workplace practices.
• – Plan and coordinate workplace campaigns, including security awareness, workplace etiquette, wellbeing, and seasonal activities.
• – Coordinate furniture, decorations, workplace enhancements, and other initiatives that improve the office environment.
• – Monitor workplace standards and readiness, conducting regular checks to ensure a high-quality employee and visitor experience.
• – Support workplace projects, space planning initiatives, office moves, and layout changes.
• – Collaborate with client stakeholders, service providers, and internal teams to ensure smooth operations and continuous service improvement.
• – Identify opportunities to improve workplace experience, employee engagement, and operational efficiency.

Your qualifications

• – Bachelor’s degree or equivalent experience in hospitality, workplace management, facility management, business administration, or a related field.
• – 2-3 years of experience in workplace experience, facilities, office management, hospitality, events, or a similar coordination role.
• – Experience supporting employee engagement initiatives, workplace programs, or customer experience activities.
• – Strong stakeholder management and communication skills with the ability to build positive working relationships across diverse teams.
• – Experience coordinating multiple initiatives and prioritizing tasks in a dynamic environment.
• – Strong organizational skills and attention to detail.
• – Proficiency in Microsoft 365 applications and workplace technology platforms.
• – Excellent communication and interpersonal skills in both Finnish and English.
• – Customer-focused, proactive, and solution-oriented mindset.
• – Ability to work independently while collaborating effectively with diverse teams and stakeholders.
• – Positive, hands‑on attitude with a commitment to service excellence, safety, and continuous improvement.
• – Flexibility and adaptability in a dynamic and evolving workplace environment.

What we offer

Working with Sodexo is more than a job; its a chance to be part of something greater. Youll belong to a company and team that values you for you; youll act with purpose and have an impact through your everyday actions; and youll be able to thrive in your own way.

• – Flexible and dynamic work environment
• – Competitive compensation
• – Access to ongoing training and development programs
• – Countless opportunities to grow within the company
• – Access to occupational healthcare services 24/7– Annual bonus scheme

This is a permanent full-time position, with a work schedule of 37.5 hours per week, Monday to Friday. alary is negotiable based on experience and expertise. The preferred start date is as soon as possible.

About Sodexo

At Sodexo, our purpose is to create a better everyday for everyone to build a better life for all. As the global leader in services that improve the Quality of Life, we operate in 43 countries, serving over 80 million consumers each day through our unique combination of On-Site Food and FM Services, Benefits & Rewards Services and Personal & Home Services.

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